In this digital era, emails play an important role in our daily life. There are various email services for managing emails. Sometimes, users want to switch from one email platform to another due to various reasons. Looking to move your emails from Zoho Mail to Office 365? This guide will walk you through the easiest and most efficient way to migrate your Zoho Mail account to Office 365. We will ensuring a smooth transition with no data loss. Whether you’re an individual or a business, this simple migration process will help you take full advantage of Office 365’s advanced features. Keep reading to learn how to migrate from Zoho Mail to Office 365 quickly and easily.
Zoho vs Office 365
Zoho Mail is an email hosting service provided by Zoho Corporation. It is primarily useful for small businesses. Zoho Mail provides email hosting with a personalized domain, allowing businesses to create professional email addresses. It includes features like shared calendars, emails, contacts, tasks, notes, and other mailbox services.
On the other hand, Office 365 is a cloud-based productivity suite offered by Microsoft. It encompasses a wide range of applications and services designed to enhance productivity, collaboration, and communication for businesses and individuals. It includes various powerful applications like Microsoft Word, Excel, PowerPoint, and Outlook for emails and scheduling.Microsoft invests heavily in security measures for Office 365, providing robust protection for data and communications, along with compliance features.
Reasons for Zoho Mail to Office 365 Migration
There are a lot of benefits to migrate Zoho Mail to Office 365. Some of them are given below-
- Office 365 provides a complete suite of productivity applications, including Microsoft Word, Excel, PowerPoint, Outlook, and more.
- Office 365 seamlessly integrates with other Microsoft services such as OneDrive for cloud storage, Microsoft Teams for team collaboration, and SharePoint for document management.
- Microsoft Teams in Office 365 offers advanced collaboration features, including chat, video conferencing, file sharing, and integration with other Office applications.
- Office 365 offers flexible plans that can be tailored to the organization’s needs, allowing for easy scalability as the business grows.
- Office 365 enables users to access their emails and documents on various devices, including smartphones and tablets, facilitating remote work and increasing productivity on the go.
- Microsoft 365 automatically updates its applications, ensuring that users always have access to the latest features, security patches, and improvements without manual intervention.
Read More: How to Migrate Email from Zoho to Gmail?
Ways to Migrate Zoho Mail to Office 365
There are two techniques to export emails from Zoho Mail to Microsoft 365.
#1. Direct Solution using Zoho Mail Backup Tool
#2. Free Manual Solution via Outlook
Both methods are explained in detail stepwise. First, we will discuss automated solution and then manual solution.
Method 1. How to Transfer Emails from Zoho Mail to Microsoft 365 Instantly?
Download and run Xtraxtor Zoho Mail Backup Tool on your Windows PC to directly migrate Zoho Mail to Office 365. The software has many advanced features such as email filtration, folder selection, export options etc. With this utility, you can migrate Zoho emails folders to Office 365 in bulk. It preserves folder hierarchy during Zoho Mail to Office 365 migration process.
Apart from this, the tool can also migrate from Zoho Mail to Gmail, and many other emails platforms. The user-friendly interface of this utility helps beginners to migrate emails from Zoho Mail to Microsoft 365 without facing any complications. Try its free demo version and transfer Zoho Mail to Office 365 migration process with ease.
Step-by-Step Guide to Export Emails from Zoho Mail to Office 365
Step 1. Launch Xtraxtor Email Migration Tool on your system.
Step 2. Now, Click on Open >> Email Accounts >> Add Account.
Step 3. Enter the Email address and password of Zoho Mail account and hit on the Add button.
Step 4. Once a Zoho account is added the tool loads all emails from Zoho Mail before migrating them to Office 365.
Step 5. After that, Click on Export and select Office 365 from the given options.
Step 6. Choose Zoho email folders that you want to migrate to Microsoft 365.
Step 7. Apply the filters to move selected emails.
Step 8. Enter Office 365 email address and password in the respective field and then click on the Save button to begin the migration process.
The process is complete! Hence, you can easily migrate Zoho Mail to Office 365 in a few seconds.
Highlighted Features of Xtraxtor Zoho Mail to Office 365 Migration Tool
- The tool directly move Zoho emails to Microsoft 365 without any external help.
- It preserves 100% data integrity and transfer Zoho emails with all key attributes.
- The software can export Zoho emails to PST, EML, MBOX, PDF, TXT, HTML, etc.
- It maintains the folder hierarchy & original structure of emails during the process.
- There are various advanced filter options to migrate specific emails.
- It also provides a preview option to view Zoho emails before transferring them.
- Using this tool, you can also migrate from Zoho Mail to Yahoo Mail, Gmail, and many other email accounts.
- In this application, users do not require in-depth technical knowledge to migrate Zoho Mail to Office 365.
- It is compatible with all latest and old versions of the Windows Operating system.
- A dedicated support team is available 24*7 to solve user’s doubts.
Method 2. How to Migrate Emails from Zoho to Office 365 Manually?
With Microsoft 365, you can manually add Zoho Mail to Outlook 365. Follow the below-given steps to migrate Zoho Mail to Microsoft 365.
Phase 1. Add Zoho Mail to Outlook and Export Zoho Emails to PST File
Step 1. Firstly, Launch MS Outlook application on your system.
Step 2. Now, go to File and click on Add Account option.
Step 3. After that, Enter Email address of Zoho Mail account and click on Connect button.
Step 4. Type the Password of Zoho Mail account and click on the Finish button to complete the configuration process.
Step 5. After configuration restart Outlook application. Click on File >> Open & Export >> Import/Export.
Step 2. Select Export to a File from import export wizard and click on Next.
Step 3. Choose Outlook Data File (.pst) and press Next button.
Step 4. After that, choose Zoho email folders and click on Next.
Step 5. Browse the location to save the exported file and then Press Finish button.
Phase 2. Configure Office 365 with Outlook and Add Zoho Emails to O365
Step 1. After completing phase 1, Again, click on File >> Add Account.
Step 2. Enter Office 365 account email address and click on Connect button.
Step 3. Type Office 365 email account password and then click on the Finish button to complete the configuration process.
Step 4. Once O365 is added with Outlook then again click on File > Open & Export and select Import/Export option.
Step 5. Now, Choose Import from another program or file and press Next.
Step 6. Then, Select Outlook Data File (.pst) and click on Next button.
Step 7. After that, Browse the location of PST file that is exported in phase 1, select it and press Next button.
Step 8. Choose the Import items into the same folder in option and select the Office 365 mailbox. Finally, click on the Finish button to complete the Zoho Mail to Office 365 migration process.
The process is complete!
Loopholes of Manual Approach
- It is a lengthy and time consuming process.
- No email filter option.
- If import export option greyed out in Outlook then you cannot transfer emails from Zoho to Microsoft 365 with this approach.
Summing Up
In this write-up, we have discussed how to migrate Zoho Mail to Office 365 using manual and automated solutions. You can manually export emails from Zoho Mail to Microsoft 365 but it takes lot of time to complete the process and you must have technical knowledge to perform Zoho Mail to Office 35 migration process. However, with automated solution, you can directly migrate emails from Zoho to Microsoft 365 in a few simple clicks without losing any single bit of data.