“Hello! I have some Outlook data file on my system. Now, I want to extract contacts from PST files. I am looking for a solution but I am unable to find out. Can anyone help me to provide techniques to convert PST to CSV format?”
“Is it possible to convert PST file to CSV without Outlook? I am working in an organization. My senior sent me a PST file that contains the contacts of all employees. He said to me that I have to make an Excel sheet containing the contact list of all employees. MS Outlook is not installed on my system. Can anyone help me provide any reliable solution to convert PST to CSV without Outlook? It’s very helpful for me.”
There are a lot of users who want to export PST to CSV. If you are also one of them then you have landed at the right place. In this write-up, we are going to discuss how to convert PST to CSV format using the most effective methods.
PST is a file format that is supported by MS Outlook. It is used to store emails, contacts, calendars, tasks, journals, etc. of Microsoft Outlook. On the other hand, CSV is also a file format that stores all data in tabular format. It is a plain text file with values separated by commas or other delimiters. It can be easily opened with any text editor and spreadsheet like MS Excel.
How do I convert Outlook PST to CSV? The method is so easy. First, import PST file into Outlook using import-export feature if it is already not present in Outlook. After that, export PST to CSV using the import-export option. Hence, you can convert .pst file to .csv manually.
Reasons to Convert PST to CSV
There are several reasons for converting PST to CSV format. Some common reasons are given below-
- To open the PST file you must have installed the Outlook email client. Whereas CSV files can be easily opened with any text editor or Excel without installing any additional application.
- If you are switching from Outlook to another email platform. Then converting PST to CSV enables you to access your Outlook data on any device or platform.
- CSV is a universal format for sharing data. You can easily share CSV emails or contact lists with colleagues who might not be using the same email client.
- With CSV data, you can easily customize the format to meet your specific needs. You can reorder columns, add custom headers, and structure the data according to your preferences.
- CSV files are commonly used for data analysis and reporting. Converting PST to CSV can help you extract email, contact, or calendar data for in-depth analysis, reporting, or integration with other applications.
Ways to Convert Outlook PST File to CSV Format
There are two methods to export PST file to CSV. One is a manual solution in which you can convert PST file to CSV using Outlook. And, the other one is an automated solution that can directly convert .pst to .csv without Outlook. Both methods have their own benefits and demerits. You can choose any one that is best suitable for you.
Method 1. How to Export PST to CSV Using Outlook?
With Microsoft Outlook, you can convert PST to CSV manually. This method works in two phases. If the PST file is not present in Outlook that want to export it into CSV. Then first you need to import PST file into Outlook. After that, convert PST file to CSV. Follow the below given instructions to perform PST to CSV conversion process-
Step 1. Import PST File to Outlook
- Launch the MS Outlook application on your system and click on File tab.
- Now, click on Open & Export and select Import/Export.
- Select Import from another program or file and press Next.
- After that, choose Outlook Data File (.pst) and click on Next.
- Browse and select the PST file and then hit on Next button.
- Select the folder to import PST file and click on Finish button.
Hence, PST file is imported in Outlook. Now, we will move on next step to export emails from PST file to CSV using import-export option.
Step 2. Convert Outlook PST to CSV Format
- Again navigate to Open & Export >> Import/Export.
- Now, select Export to a File and click on Next button.
- Select Comma Separated Value (CSV) and hit on Next.
- After that, choose folder that you want to convert it CSV.
- Click on Browse to select the destination location for resultant file and press Next.
- Finally, select all required features and then click on Finish button.
Done! Hence, you can convert Outlook PST file to CSV format.
Downsides of Manual Approach
- It is such a lengthy and time-consuming process.
- Outlook must be installed on your system.
- In case Outlook import export greyed out then this method does not work.
Method 2. How to Convert PST to CSV without Outlook?
Try Xtraxtor PST Converter on your Windows PC to directly export PST to CSV. The software is a completely safe and secure solution that can convert PST file to CSV without any data loss. Using this tool, you can export multiple PST files to CSV at once. There are various advanced filters that enable you to export PST to CSV with dates, time, sender, recipient, etc. It is able to convert PST files in their original format.
Additionally, the tool can also convert PST to MBOX, PDF, EML, TXT, HTML, ICS, vCard, etc. Due to its simplified user interface, any novice user can easily complete PST to CSV conversion process without any hassle. The best thing about this utility is that a free demo version is available. You can download free PST to CSV Converter and perform the process with ease.
Steps to Convert PST File to CSV are as follows;
- Run Xtraxtor PST Converter on your Windows PC.
- Now, Click on Open >>Email Data Files >> Outlook OST/PST file >> Choose PST file from folder.
- Here, you can view all data from PST file before converting them to CSV.
- After that, go to Export and select CSV from the given option.
- Choose PST folders that you want to export into CSV format.
- Apply filters to convert selected data.
- Click on Browse to select the destination location and then press Save button to start PST to CSV Conversion process.
Done! By following the above steps, you can easily convert Outlook PST to CSV in just few seconds.
Outstanding Features of Xtraxtor PST to CSV Converter
The software has many advanced features that help you to easily convert PST file to Excel CSV format. Some of them are given here-
- 100% Data Integrity: This is a safe and secure solution that export PST to CSV without any single bit of loss. It is able to convert Outlook PST file to CSV with all mailbox items.
- Bulk Conversion: The software has a dual mode to convert single or multiple PST files in a single go. Hence, it saves your time to effort to export multiple PST files.
- Selective Conversion: There are various filters such as to, from, date, time, cc, bcc, etc. These filters help you to convert selected data items according to your needs.
- Export PST to Various Formats: The tool has multiple saving options. With this utility, you can also convert PST to PDF, EML, TXT, HTML, and 10+ formats.
- Preview Mode: Once you add PST file into the software, it loads all data from PST to the software panel. Here, you can view and select data according to your requirements.
- Import PST to Cloud Services: The software not only convert PST to CSV but also directly import PST file to Gmail, Office 365, Yahoo Mail, Outlook.com, Zoho Mail, and many more email accounts.
- Windows Supportive: You can run this application on any Windows-based system without any compatibility issues. It supports all the latest and old versions of Windows OS.
Final Words
Converting PST to CSV is a simple task using the appropriate approach. In this post, we have described two straightforward solutions to convert PST to CSV format. You can manually convert Outlook PST file to CSV using Outlook. If you face any issues with it then you can use the above suggested tool. The software is able to export PST to CSV without installing any external application. Try its free version and if you have any doubts related to the product then contact the support team. they solve your problem as soon as possible.