Searching for a solution to import PST to Excel file, you’ve come to the right page. This blog will guide you on both manual and professional conversion methods. That will help you upload PST files into Excel spreadsheet easily.
Before we begin, let’s understand why users need to import PST files into an Excel file.
Sometimes users need to analyze their PST file data. Such as creating reports, building searchable archives, etc. In Excel, users can easily filter, sort, and chart their email, contacts, and calendar data, which they can’t do directly.
These are just a few of the reasons why Excel files are necessary. Now move ahead with the methods.
How to Import PST to Excel Free?
Outlook saves your email files in PST file format. To know how to do manual import of PST file into Excel, follow the steps below:
Note: Before you begin, make sure that Outlook is installed on your system.
- Open the Outlook application on your PC.
- Add your mail account to Outlook.
- Navigate to the “File” menu item and open the files.
- Choose the “Open & Export” option.
- Select “Import & Export“
- Choose the option Export to a file, then click “Next“.
- Select the option “Comma Separated Values (.csv)” as file type.
- Click on the “Next” Button.
- Now select the folder and click the “Save” button.
These steps will guide you through manual importing.
Limitation: This process becomes time-consuming if the user has a large amount of data. Only one folder can be imported at a time, and most importantly, there is a high risk of file corruption. It does not provide advanced filter options to select your data according to your needs.
If this solution doesn’t work, you can try the next method to import PST files.
How to Import PST into Excel Spreadsheet?
If the above mentioned method won’t work for you so you can try the Excel application to convert PST files. Follow the steps below:
- Run “MS Excel” on your home screen.
- Click on the “Insert” option.
- Select the “Text” option on the toolbar.
- Choose the “Object” option from the drop-down menu.
- Then, click on the “Create from File” option and search for the PST file that you want to import into a CSV file.
- Now, click on “Next” and done.
Your PST files starts importing into Excel.
Limitation: This method only works with a limited number of PST files and carries the risk of data loss during the import process. It also lacks advanced filtering options. This method has the same limitations as we discussed in the previous method. Even if you try a different manual method, there is a chance that you will face the same issues. Therefore, we recommend to use a professional solution that allows you to easily import PST to Excel.
How to Import PST to Excel Professionally?
Try Xtraxtor to easily convert PST to Excel files. This software allows you to import your PST files directly into Excel with filter options. It maintains the folder hierarchy of mailbox data. With this utility, you can easily transfer multiple email data from PST file to Excel. The program works offline, so you don’t have to worry about data loss.
Now, click the “FREE Download” button and see how it works.
Steps to Import PST Files to Excel
- Open the Xtraxtor to your windows.
- Click the “Open” button to select the account option.
- Click the “Open” button to select the PST option.
- Select your PST file and click “Open“.
- Click the “Export” button to see the “import” option.
- Select the CSV option to convert PST files.
- Select the folders you want to use in your CSV file.
- Now browse to the file location and click “Save“.
Done! Your PST files will be imported in a few minutes.
After using this, you will get a pop-up of completion.
Features of Professional Software
- This tool comes with a free trial version.
- You can convert PST files with its filter option
- This is an all-in-one solution for backing up emails.
- It provides an option to choose specific folders for backup.
- This wizard can also convert PST to CSV files.
- Compatible with Windows 11, 10, 8, 8.1, 7, and XP.
Conclusion
In this blog, we have discussed how to import PST into Excel using both manual and professional methods. We found that manual methods are time-consuming, difficult to use, and can lead to data loss. However, the use of a professional tool to import PST file into Excel will make this process easy and more efficient. Well, the users who have small PST files or only need to extract a limited amount of data so they can try the manual method, but we highly recommend to use of professional method.
Read the complete method described in this guide and then try the free trial version of this tool. If you are satisfied with the trial version, you can go for the licensed version.