Many users think that emails stored in Office 365 are locked there forever. That’s not true. If you want more flexibility, a simpler interface, or a free email platform, Gmail is often the first choice. This guide explains how to migrate emails from Office 365 to Gmail with attachments, using both manual and automated methods.
This article is written for users who:
- Are you switching from Microsoft 365 to Gmail
- Tried manual setup but failed
- Want to move emails safely without data loss
- Need a clear, step-by-step solution
Two Ways to Migrate Office 365 Emails to Gmail
There is no “one-size-fits-all” solution. The right method depends on mailbox size, time, and the importance of emails.
Method 1. How to Import Office 365 Email to Gmail Manually?
This method uses Gmail’s built-in email import feature.
How It Works;
You connect your Office 365 account to Gmail using POP settings and allow Gmail to fetch emails.
- Open your Gmail account on your system.
- Now, go to the Gear icon and click on the See All Settings option.
- After that, click on Accounts and Import and then select the Import Mail and Contacts section.
- A new window will appear. Here, enter the Email Address of your Office 365 account and press Continue.
- Now, enter your account password, POP username, POP Server, and Port Number-995 in the respective fields and click on Continue.
7. After that, it will check the process, So please wait.
8. At last, click on the Start Import button to begin Office 365 to Gmail migration.
Now, open your Gmail account and check the importing status go to the Accounts and Import section.
Note: The manual method does not support exporting emails from multiple Office 365 accounts simultaneously. The process may take 2-3 days to fully import all messages. Additionally, the manual method has several drawbacks, as outlined below. For faster email transfer, we recommend using the automatic method provided.
What Works Well
- Free method
- Suitable for small mailboxes
- No software installation
Where It Fails
- Takes hours or even days
- No folder selection
- No filter for specific emails
- Cannot migrate multiple accounts
- High chance of incomplete migration
Best for: Users with very few emails and no attachments.
Method 2: How to Transfer Emails from Office 365 to Gmail Professionally?
Try Xtraxtor Email Migration Tool to move emails from Office 365 to Gmail without any hassle. Using this utility, you can migrate Office 365 emails to Gmail in bulk. The software has many advanced features that make it different from others, like email filtration, folder selection, preview mode, pause and resume option, various export options, etc.
You can download its free demo version to check its work efficiency and accuracy.
Steps to Migrate Office 365 Emails to Gmail
- Launch Xtraxtor on your Windows system.
- Now, click on the Open menu to select the given options. Go to Email Accounts and click on Add Account.
- Enter your Office 365 email and password in the “Add Email Account” interface, then click Add.
- Once your account is added, the tool loads all emails for review before migration.
- After that, Click on Export and select Gmail from the Email services list.
- Choose the folders & subfolders that you want to migrate Office 365 to Gmail.
- Apply the Filter option to transfer selected emails from Office 365 to Gmail.
- Thereafter, type your Gmail account Credentials in the respective field.
- At last, click on the Save button to start Office 365 to Gmail migration process.
The process is complete! You can easily migrate emails from Office 365 to Gmail with just a few clicks. This tool ensures a hassle-free email migration.
Highlighted Features of Xtraxtor Office 365 to Gmail Migration Tool
The software has many advantages that help users easily move emails from Office 365 to Gmail which are given below-
- Batch Transfer- If you have a large number of emails in your Office 365 account then you might be concerned about the time. This software allows you to migrate multiple Office 365 emails to Gmail using batch mode which makes the process faster and more efficient.
- Preserves Data Integrity- The tool ensures the safe transfer Office 365 email folder to Gmail without any data loss. Email headers such as sender and receiver details, images, and hyperlinks all are preserved during the migration process.
- Selective Email Migration- The software has many advanced filter options such as to, from, cc, bcc, date, time, subject, etc. These filters help you to move only required emails from Office 365 to Gmail.
- Various Export Options- With this application, users can also export Office 365 emails into multiple file-formats including PST, MBOX, EML, MSG, PDF, HTML, and many more.
- Retains Folder Hierarchy- The tool is able to migrate emails from Office 365 to Gmail in their original format. The structure of folders and subfolders remain the same during Office 365 to Gmail migration.
- Windows Compatibility- Whether, you are using Windows 11, 10, 8.1, 8, Vista, XP, or any previous version then you do not face any compatibility issues with this utility. You can easily move emails from Office 365 to Gmail on any Win OS version.
Summing Up
Thus, transfer emails from Office 365 to Gmail has been completed using manual and professional methods. We have seen that both methods are useful to migrate Office 365 emails to Gmail. But the manual method has some limitations that can be overcome by an automated tool. The Email Migration Tool is a perfect way to migrate emails from Office 365 to Gmail with attachments.