How to Export Office 365 Email to MBOX File?

Summary: If you are an Office 365 email service user and want to export Office 365 email to MBOX file then this article is for you. In this write-up, we will discuss two techniques to convert Office 365 email to MBOX file format. So, stay with us to know more and get an easy way to save Office 365 mailbox to MBOX format without facing any complications.

Table of Content

1. Why Users Need to Export Office 365 Email to MBOX
2. Solutions to Save Microsoft 365 Emails to MBOX Format
3. Convert Office 365 Email to MBOX in Bulk using Xtraxtor Email Backup Tool
4. Export Office 365 Mailbox to MBOX Manually
5. Limitations of the Manual Approach
6. Why Software is Better than Manual Solution
7. FAQs
8. Final Words

Office 365 is a subscription-based email service that is provided by Microsoft. It offers various services for emails, calendaring, file protection, cyber threat, etc.  Office 365 includes various other software such as Word,  Excel, Outlook, etc.

On the other hand, MBOX stands for mailbox. It is a file format that stores multiple email messages in a single file. It is supported by many email clients such as Mozilla Thunderbird, Apple Mail, Opera Mail, SeaMonkey Google TakeOut, etc. Sometimes, users want to export Office 365 email to MBOX file due to any reason. So, here we will provide an efficient and accurate solution to convert Office 365 email to MBOX file format.

Reasons to Export Office 365 Email to MBOX File Format

There are several scenarios when users need to save their Office 365 emails in MBOX format which are given below-

• Office 365 is a subscription-based email service. When you export Office 365 mailbox to MBOX format then you can easily access them in a free email client like Thunderbird.
• MBOX file stores all emails in a single file. So that, you can save all emails of Office 365 in a single file.
• Sometimes users want to migrate from Office 365 to MBOX-supported email platforms. In that case, they need to convert Office 365 email to MBOX file format.

Ways to Convert Office 365 Mailbox to MBOX

There are two methods to save Office 365 mailboxes in MBOX format. One is a manual solution that comes with some limitations. And, the second one is an automated solution that can directly change Office 365 email to MBOX file. Both methods are explained in detail in the next upcoming section. Let’s start.

Method 1. How to Export Office 365 Email to MBOX File?

Download and run Xtraxtor Email Backup Tool on your Windows PC to save emails from Office 365 to MBOX in a few simple clicks. The software can convert all mailboxes at once without losing any single bit of data. Using this utility, you can export only required emails from Office 365 to MBOX file. It preserves 100% data integrity and the original structure of emails during the conversion process.

Apart from this, the tool not only export Office 365 email to MBOX but also convert Office 365 mailbox to CSV and 10+ file formats. The best thing about this application is that you do not need to install any external applications to perform the Office 365 to MBOX conversion process. You can download its free demo version which helps you to export the first 25 emails per folder in a simple manner.

1. Launch this software on your system.
2. Click on Open >> Email Accounts >> Add Account.
3. Enter Office 365 login details and press Add button.
4. Click on Export and select MBOX format.
5. Browse the destination location and click on the Save button.

   

Follow the below-Given Steps to Convert Emails from Office 365 to MBOX Format

1. First of all, Download and Run Xtraxtor Email Backup Wizard on your system.
2. After installing the software open it and click on the Open tab at the top of the software screen.
3. After that, Navigate to Email Accounts and select Add Account option to add Office 365 account.
4. Now, Enter your Office 365 Email Address and Password in the Add Email Account window and then click on Add button.
5. Once the account is successfully added the tool loads all emails from your account to the software panel to view them before exporting.
6. After that, Go to Export and choose MBOX file format from the given options.
7. Choose the Office 365 email folders and subfolders that you want to save in MBOX format.
8. Apply the Filter options to export only selected emails from Office 365 to MBOX file.
9. Click on Browse to set the destination location to save exported file and then hit on the Save button to start the exporting process.

The process is complete! Hence, you can easily perform the Office 365 to MBOX conversion process in a few simple steps.

Method 2. How to Export Emails from Microsoft 365 to MBOX File Manually?

You can manually convert Office 365 email to MBOX using the Mozilla Thunderbird email client. First of all, you need to configure Office 365 account with Thunderbird. After configuration, you can export Office 365 mailboxes in MBOX format using Import/Export Plugin.

Follow the below-given steps to export Office 365 email to MBOX file manually-

1. Launch the Thunderbird email client on your system. If you install it the first time then create an account. Otherwise, click on the Add Account option.
2. If you have already installed Thunderbird then go to the Email option.
3. After that, enter the following details in the respective field:
   Your name- Type the name that you want to display when you send emails.
   Email Address- Enter your Office 365 email address.
   Password- Type the Office 365 account password.
4. Once you fill all details then click on Configure manually button.
5. Now, enter the following details in the respective field:
   Incoming: 
   • Protocol– IMAP
   • Server– outlook.office365.com
   • Port– 993
   • SSL– SSL/TLS
   • Authentication– Normal Password

   Outgoing:

   • Protocol– SMTP
   • Server– smtp.office365.com
   • Port– 587
   • SSL– STARTTLS
   • Authentication– Normal Password

   Username(Incoming & Outgoing): Your email address

   Once you fill it out successfully, hit on the Done button.

6. Now, Thunderbird will test, it takes some time. Once it returns to the main window then click on the Email option to view Office 365 emails.
7. After that, install ImportExportTools NG. And then go to the Tools >> Add-ons in Theme in Thunderbird to add ImportExportTools NG in Thunderbird.
8. Choose the Add-on and click on the Add to Thunderbird button.
9. Once installation is complete restart the Thunderbird application.
10. After that, right-click on the Office 365 email messages and select ImportExportTools NG and then choose to Save email message in MBOX format.

Hence, you can manually export Office 365 email to MBOX file format.

Loopholes of Manual Solution

• It is so lengthy and time-consuming process.
• Users must have the in-depth technical knowledge to convert Office 365 emails to MBOX format.
• Mozilla Thunderbird email client must be installed on your system.
• If Thunderbird Import Export Tool not working then you can not export emails from Office 365 to MBOX manually. In that case, you have recommended using the automated solution to complete the process without any hassle.

Why Choose Xtraxtor Software over Manual Solution?

The software has many advantages that make it unique. There are several reasons to choose Xtraxtor Office 365 backup tool to export Office 365 email to MBOX file over manual which are given below-

• Direct Export Office 365 Emails- The tool can directly convert Office 365 email to MBOX in a simple five clicks without installing any external application.
• Export Emails in Bulk- Using this utility, you can convert a complete mailbox at once without losing any single bit of data. It saves your time and effort to export multiple emails from Office 365 to MBOX file format.
• Selective Conversion- The software has many advanced filter options such as to, from, date, time, cc, bcc, etc. These filters help you to export only necessary emails from Office 365 to MBOX format.
• Support Multiple Formats- With this application, you can export Office 365 email to PST, MBOX, EML, HTML, PDF, CSV, ICS, and many more file formats.
• Cloud to Cloud Migration- The software is able to migrate email from Office 365 to Gmail, Yahoo Mail, Zoho Mail, AOL Mail, Hotmail, and many more email accounts.
• Preserves Key Attributes- The tool is designed to retain all the key elements of the email message such as cc, bcc, header, body, attachments, etc. It maintains the original structure of emails during the exporting process.
• User-Friendly Interface- The interface of this utility is very simple and easy to use. Any novice user can easily export Office 365 email to MBOX file format without any external guidance.
• Support Windows OS- Xtraxtor software supports all latest and old versions of Windows Operating Systems including Win 11.

Frequently Asked Questions

Q1. Can convert Office 365 email to MBOX in bulk with this software?

A- Yes, the software is able to export unlimited emails from Office 365 to MBOX at once.

Q2. Can I use this application on my Windows XP system?

A- Yes, the software is compatible with all versions of Windows OS.

Q3. I want to export only necessary emails from Office 365. Can I do it?

A- Yes, using filters you can easily save only selected emails.

Final Words

In this post, we have discussed how to export Office 365 email to MBOX file format using manual and professional techniques. You can manually convert OFFIce 365 mailbox to MBOX but there are some limitations of this approach. However, experts recommend using the automated solution to complete the process without any hassle. The above-suggested tool is able to directly change Office 365 email to MBOX format. Try its demo version, and if you have any doubts related to the product contact the support team which is available 24*7 to solve user’s queries.