Are you looking to backup Zimbra emails? You’re in the right place! In this article, we’ll explore the best methods for backup Zimbra emails, ensuring your important data is securely stored and easily retrievable whenever needed.
Summary: Today, email is the primary mode of communication for most people, making mail services like Zimbra Cloud and Zimbra Desktop essential tools. Many users rely on these platforms for managing their emails for various purposes. As a result, some individuals wish to backup Zimbra emails from all types of editions, including Desktop, Cloud, and Server versions.
In the case of open-source platforms, the Zimbra mail server and Zimbra Collaboration Suite (ZCS) are widely used. However, due to concerns about data safety and the risk of corruption, users often seek to backup Zimbra emails in various standard file formats that suit their needs. This backup process ensures that their valuable data is secure and can be easily restored in the event of an issue.
How to Backup Zimbra Cloud Emails to PC?
In this blog we will discuss two ways to archive emails in Zimbra webmail. One is manual and the other one is an automated solution. First we will explain the manual solution and after that the professional approach.
Method 1: Manual Way to Download Zimbra Webmail Email to Hard Drive
You can manually backup Zimbra Cloud emails to Computer using Outlook email client. In this method you need to add Zimbra Webmail account in Outlook. Then you can see Zimbra webmail data in Outlook. Using Outlook import export features you can export Zimbra Cloud email to your system. Follow the below given steps to backup Zimbra Webmail Server emails.
Step 1. Launch MS Outlook application on your system and click on File tab.
Step 2. Now, click on Add Account to configure Zimbra webmail account with Outlook.
Step 3.
After adding your Zimbra Cloud account, go to File >> Import/Export.
Step 4. Now, Choose Export to a File and press Next button.
Step 5. Select Outlook Data File (.pst) and click on Next.
Step 6. After that, Select the folders and subfolders of Zimbra Cloud Mail Server.
Step 7. Browse the destination location to save Zimbra Cloud emails and then click on the Finish button.
With the help of above steps you can manually backup Zimbra Cloud emails to PC, Computer or Hard Drive. But there are certain limitations of manual approach such as;
- Using this method, you can export Zimbra webmail emails to only PST format.
- This is a lengthy, time consuming and complicated approach.
- In case Outlook import export option is greyed out then you can not save Zimbra Cloud emails to PC.
So, to get rid of this traditional approach, we have mentioned an automated solution to export Zimbra Webmail emails to Computer in 20+ file formats without any restrictions.
Method 2: Zimbra Backup Tool
Download and Run Xtraxtor Email Backup Tool on your Windows system to directly download Zimbra webmail emails to hard drive. The software is capable to save Zimbra emails to various file formats such as PST, MBOX, EML, MSG, PDF etc. There are various advanced filter options to export only necessary emails from Zimbra cloud to Computer. It exports Zimbra email to PC with attachments.
Along with this, the tool is able to backup Wonodoo mail, Horde, Yandax, 1&1 Mail etc. or hard drive. The interface is very simple and easy to use. Both technical or non-technical users can easily backup Zimbra Webmail email to Hard drive/Computer/PC without any complications. The software has a free trial version to check how it works so easily and accurately.
Process to Save Emails from Zimbra Cloud Mail Server to Hard Drive
Steps to download Zimbra email to PC are as:-
Step 1. Launch this Tool on your Windows system and click on Open tab.
Step 2. Now, Click on Email Accounts >> Add Account.
Step 3. Enter your Zimbra Cloud account credentials and click on the Add button.
Step 4. Software provides previews to view Zimbra webmail mailbox data before exporting them.
Step 5. After that, click on Export and select any file format from given options.
Step 6. Browse the Destination location and then click on Save button to save the resultant file.
The process is done! You can now easily backup Zimbra Cloud emails to PC in a simple and straightforward manner. The backup tool provides ease of use, making the entire process hassle-free.
Why Xtraxtor Software Better than Manual Approach?
Xtraxtor Email Backup Wizard has many benefits which are given below-
- Download all emails from Zimbra webmail to Computer at once.
- Export Zimbra emails to PST, MBOX, EML, PDF, HTML etc.
- Advance filter options such as to, from, date, time, cc, bcc etc.
- Save Zimbra cloud emails in their original hierarchy.
- Does not modify the metadata properties and attributes of emails.
- Backup Zimbra webmail emails to hard drive without losing any single bit of data.
- Preview option to view Zimbra emails before the backup process.
- Able to export Yandax mail to Computer, hard drive or any webmail account.
- Do not require to install any other application to save Zimbra mail server emails.
- Compatible with Windows 11, 10, 8 and below editions.
Final Words
In this post we have discussed how to backup Zimbra Cloud emails to PC. However, we have explained two different ways to backup emails in Zimbra webmail. One is a manual method that comes with some major limitations. And, the other is a professional technique to frequently save Zimbra mail server emails to Computer. It exports emails in their original structure without modifying any data.