How to Export Zimbra Mailbox to PST File? Step-by-Step Guide

Are you looking for a reliable way to export Zimbra mailbox to PST file format? If yes, you are in the right place. Many users want to move their Zimbra emails to Microsoft Outlook, but struggle because there is no direct export option available.

In this blog, we will explain why users export Zimbra emails to PST and show you practical methods to convert Zimbra mailbox data into PST format. By the end of this guide, you will clearly understand the best way to perform the conversion without data loss.

What Is Zimbra and Why Do Users Move Away from It?

Zimbra is an email and collaboration platform used by businesses and organizations. It provides email, contacts, calendars, tasks, and document sharing. Zimbra can be used as a desktop client or as a cloud-based email service.

While Zimbra works well for many users, problems start when users want to:

Move emails to Microsoft Outlook
Create a secure offline backup
Access emails in PST format

Users export Zimbra emails to PST for several practical reasons:

Outlook Compatibility: PST files are supported by all versions of Microsoft Outlook.
Better Email Management: Outlook provides advanced search, filtering, and organization features.
Secure Backup: PST files allow users to store emails locally and safely.
Business Migration: Many organizations move from Zimbra to Outlook or Microsoft 365.
Offline Access: PST files can be accessed without an internet connection.

Because of these needs, exporting Zimbra mailbox data to PST becomes essential.

There is no official or manual method provided by Zimbra to export mailboxes directly to PST format. Manual workarounds are complex, time-consuming, and risky for business data. Therefore, the most practical solution is to use a professional email conversion tool that supports both Zimbra Desktop and Zimbra Cloud.

Below, we explain how users can export Zimbra emails to PST using a professional tool.

How to Convert Emails from Zimbra Desktop to PST Format?

To export emails in PST file format, you can try Xtraxtor. This tool simply converts your Zimbra emails to PST files in a few clicks. It maintains the original folder hierarchy and email structure. Its simple interface makes this easy to use for tech and non-tech users.

Click below to download the “Free Trial Version” of this software to check its working.

Steps to Export Zimbra Mailbox to PST

Open the Xtraxtor application on your Windows PC.
Go to Open Tab > Email Server> Zimbra File> Choose folder.
Now, click on the Export button and choose the PST option.
Here, just simply browse the file location to save your file and click on the Save button.

Done! Your emails from the Zimbra email client have been successfully converted to PST format.

If you carefully follow the instructions above, you can easily convert into .pst file of zimbra email client.

Now we will do this for the Zimbra cloud below.

How to Export Zimbra Cloud Emails to PST File Format?

Xtraxtor software can also export Zimbra email to PST files in a few minutes. This software allows you to securely, accurately, and effortlessly save emails to PST. Additionally, this tool allows you to convert all your emails to PST format with email attachments, while maintaining the folder hierarchy of every single email.

Click on the button to “Download” its free “Trial Version“.

Steps to Export Zimbra Mailbox to PST File Format

Run the application on your Windows PC.
Click Email Accounts and choose the Add account option.
Enter the login ID and app password, and click on Add.
Go to the Export button, choose the PST option.
Here, set the file location to save your file and click on the Save button.

Done! Your Zimbra email has been successfully converted to the PST file format.

Follow the step-by-step instructions and convert Zimbra emails to PST.

Advantages of Using a Professional Tool

This software can directly export any file format, e.g., EML, PDF, PST, and other file types.
Works on all the latest windows Operating Systems such as Windows 11, 10, 8, 8.1, 7, and XP.
Maintain email properties and key elements while creating backup emails
It gives you an advanced filter option to back up emails based on subject, recipient, sender, etc.
Software can export emails in bulk with just a few clicks.
This tool comes with a free trial version, that allow you to explore its features.
Performs backup operations on over 200 Webmail accounts.
The software’s user-friendly interface makes it easy to use for non-tech users.
Emails can be downloaded without any loss of data integrity.
This tool allows you to transfer emails from data files to Office 365, Gmail, Yahoo, Zoho Mail, and all other email accounts.

These were the advantages of using this tool.

Final Words

In this blog post, we discussed how to export Zimbra Mailbox to PST file format. We have mentioned methods for both the Zimbra cloud and the desktop-based app. You can go through and choose any methods as per your Zimbra service. As there is no direct or official method available that can let you convert Zoho email folders into .pst file.

You can try the free version of the recommended tool and check how it works. If you are satisfied with the results, you can upgrade to the premium version of this tool.