Office 365 is the most widely used email service by individual and business users. It provides various advanced features to its users. Sometimes, users want to move emails from One Office 365 account to another Office 365 account. So, today, in this post, we are going to discuss how to migrate Office 365 email to another Office 365. If you are looking for a solution for Office 365 to Office 365 migration then you have landed at the right place. Here, you will get two easy solutions to migrate email from Office 365 to Office 365.
“Hello! I am a system administrator in an organization. A few days ago, my company was merged with another company. So, we have created a new Office 365 account but want to access all emails from the old Office 365 account. I am searching for a solution to do it but I do not find any reliable solution. Can anyone provide me with any secure solution to migrate Office 365 email to another Office 365? It’s very helpful for me.”
How do I migrate email from Office 365 to another Office 365? You can do it using Outlook. Add your Office 365 account from which you want to migrate emails. Now, export Office 365 emails to PST. Then, add destination Office 365 email account in which you want to move emails and import exported PST file to destination Office 365 mailbox folder. You can do it instantly using Xtraxtor Email Migration Tool. The software allows you to directly move emails from one Office 365 to another. Enter source Office 365 credentials and click on Export to choose Office 365 as saving option. Then, enter destination Office 365 login details and press Save button. Hence, you can complete Office 365 to Office 365 migration process in just a few seconds.
We will discuss both methods in detail but first, we consider reasons behind this migration process.
Reasons to Migrate Office 365 Email to Another Office 365
There can be several reasons why a company or organization might consider migrating its Office 365 email to another Office 365 account. Some of them are given below-
- Company Merge: When two companies merge or one acquires another, they may choose to consolidate their Office 365 environments to streamline operations and collaboration.
- Company Split: Conversely, if a company splits into separate entities or divests a business unit, they might opt to migrate the relevant Office 365 data to a new tenant for organizational independence.
- Change in Business Structure: If there is a significant restructuring in the organization, such as a change in business units or departments, it may make sense to set up a new Office 365 tenant to better align with the new structure.
- Branding Changes: Companies rebranding or undergoing a significant identity shift may prefer to reflect these changes in a new Office 365 tenant.
- Separate Department: When there are a lot of employees in an organization. Managing the large number of users in one domain is very hard. In this situation, it is needed to separate the Office 365 account according to the department.
Hence, there are multiple reasons to copy emails from one Office 365 account to another.
Methods to Move Emails from Office 365 to Office 365
There are two methods to migrate Office 365 email to another Office 365. One is a manual solution using Outlook and the other one is an automated solution. Both methods are explained in detail in the next upcoming section. Let’s start.
Method 1. How to Migrate Email from Office 365 to Office 365 Instantly?
When it comes to transferring emails from Office 365 to another Office 365, users want a trustworthy solution. To provide users with a quick and safe solution, we created amazing software i.e. Xtraxtor Email Migration Tool, which allows users to export Office 365 email to another Office 365 in a seamless manner. The software can migrate emails in a few simple clicks without installing any external applications. With this utility, you can import a complete mailbox at once. It is able to maintain the folder hierarchy of the Office 365 mailbox during the migration process.
Moreover, the tool can also migrate email from Office 365 to Gmail, Yahoo Mail, Hotmail, Zoho Mail, AOL Mail, and many other accounts. Due to its simplified user interface, any user any easily migrate Office 365 email to another Office 365 without any technical training and guidance. Download its free version and complete the Office 365 to Office 365 migration process in a simple manner.
Steps to Export Email from Office 365 to Office 365 are as follows;
- First of all Download and Run Xtraxtor Email Migrator on your Windows system.
- After installing the software click on Open menu and go to Email Accounts section and select Add Account option to add Office 365 email account.
- Enter Source Office 365 Email Account Details in Add Email Account interface. After filling that click on Add button.
- When you successfully add your email account then the tool automatically loads all mailbox data from your account to the software panel to view all emails before migrating them.
- After that, Go to Export section and select Office 365 from the Email services list to migrate email from Office 365 to Office 365.
- Select the Email Folders & Subfolders to transfer them to another Office 365 account.
- Apply the Advanced Filter options from the Filter option tab to move only required emails.
- After that, Enter Destination Office 365 login credentials in the respective field and then click on the Save button to start the migration process.
Done! Hence, you can easily migrate Office 365 email to another Office 365 in a few simple steps.
Why Choose Xtraxtor Office 365 to Office 365 Migration Tool- Know
The software has many advanced features that are given below-
- Migrate Office 365 Emails in Batch- Using this migrator you can move Office 365 email to Office 365 in bulk. There are no limitations on number of emails. It saves you time and effort to transfer multiple emails.
- 100% Data Integrity- Users are always concerned about their data loss. With this application, there is no such problem. It preserves complete data integrity during Office 365 to Office 365 migration.
- Selective Email Migration- Sometimes users do not want to move unnecessary emails from one Office 365 account to another. The software has many advanced filter options such as- To, From, Date, Time, Subject etc. Using these filter options, you can transfer Office 365 emails based on Date Range, Sender, Recipient, etc.
- Export Office 365 emails to Multiple File Formats: There are various saving options to save Office 365 emails. You can easily export Office 365 email to MBOX, PST, EML, PDF, TXT, CSV, HTML, etc.
- Preserves Email Structure- The software is able to maintain the original hierarchy of folders and subfolders during and after the process. It transfers emails from Office 365 to Office 365 without changing their original format.
- Simple Interface- This utility is designed with an advanced algorithm and a simplified interface. To use this tool users do not require in-depth technical knowledge. Any novice user can easily import Office 365 email into Office 365 without any external help.
- Windows Supportive- It works with all Windows Operating System editions. You can run this utility on any Windows-based system including Win 11, 10, 8, Vista, XP, and all previous versions.
Method 2. How to Migrate Office 365 Email to Another Office 365 Manually?
With Outlook email client, you can move email from one Office 365 email account to another. In this method, you need to add both Office 365 accounts in Outlook. Export emails from one Office 365 account and import this exported file into another Office 365 account.
Follow the below-given phases to transfer emails from Office 365 to Office 365-
Step 1. Configure Source Office 365 Email Account with Outlook
- Open Outlook application on your system.
- Now, navigate to File >> Info >> Add Account.
- Enter the Source Office 365 email address and press Connect.
- Type the password of this Office 365 account and click on the Finish button to complete the configuration process.
After successful configuration, your Office 365 mailbox is visible in Outlook.
Step 2. Export Source Office 365 Emails to PST File
- In Outlook, click on File >> Open & Export >> Import/Export.
- Now, Choose Export to a File and click on Next.
- Then, Select Outlook Data File(.pst) and press Next.
- After that, choose Office 365 email folders and hit on Next.
- Browse the location to save the resultant file and click on Finish button.
Step 3. Add Destination Office 365 Email Account in Outlook
- Again, Go to File tab and click on Add Account option.
- Now, Enter the Email address of your Destination Office 365 email account and then hit on Connect.
- After that, enter the password of the targeted Office 365 email account and click on Finish button.
Now, your another Office 365 account is configured with Outlook.
Step 4. Import Exported PST File into Destination Office 365
- After completing phase 2, again go to File and select Import/Export from Open & Export.
- Now, Select Import from another program or File and press Next.
- Then, choose Outlook Data File (.pst) and click on Next.
- Click on Browse to select the exported PST file.
- After that, choose Import Items into the same folder and select Destination Office 365 mailbox. Finally, click on the Finish button to complete Office 365 to Office 365 migration process.
Hence, you can manually migrate email from Office 365 to Office 365 but it is so lengthy and time-consuming process. In this method, you need to install MS Outlook application on your system. In case import export greyed out in Outlook then this method does not work. This solution does not allow you to move only selected emails.
Conclusion
In this post, we have discussed how to migrate Office 365 email to another Office 365. Here, we have mentioned manual as well as automated solutions. You can manually transfer Office 365 email to Office 365 but there are some limitations of this method. However, using the above-suggested tool, you can perform Office 365 to Office 365 migration process in a few seconds without any hassle. Download its free demo version and if you have any doubts related to the product contact the support team which is available 24*7 to solve your doubts as soon as possible.