File Conversion

How to Convert PST to ICS Format?

PST is a proprietary file format used primarily by Microsoft Outlook to store data, including emails, contacts, and calendar events. Outlook users face difficulty when they trying to share and migrate calendar data to other platforms. Thus, they need to convert PST file to ICS format. If you are also one of the user who want to convert PST calendar to ICS then do not panic. Here, you will get the solutions to convert PST to ICS. Keep continuing to know more. Before proceeding on solutions we understand about ICS file format.

ICS is a standard format to store and exchange calendar data. It is used by various calendar applications and services, making it a universal format for sharing and collaborating on events and schedules. ICS files are essentially plain text files with a structured format that describes calendar events. It makes them easy to work with and compatible across various platforms.

Benefits of Converting PST to ICS Format

Converting PST file to ICS file can be beneficial in various scenarios. Here are some common reasons to export Outlook PST to iCalendar format-

  • ICS file are universally supported by most calendar applications and platforms, including Google Calendar, Apple Calendar, Outlook, Thunderbird, and more. Once, you convert PST calendar to ICS then you can easily access it on different devices and services seamlessly.
  • If you are switching from Outlook to other email platforms then you need to convert PST file to ICS format to access your calendar data.
  • ICS files are easy to share with others. By converting PST calendar events to ICS, you can easily send them to other users who use different calendar applications.
  • Exporting PST to ICS enables you to import your events easily and access them from any device with an internet connection.

Methods to Convert PST to ICS Format

There are two methods that will help you to export Outlook PST file to iCalendar format.

#1. Manual Solution

#2. Automated Solution

Both methods are explained in detail in the upcoming section.

Method 1. How to Convert PST Calendar to ICS Format Free?

You can manually convert PST file to ICS format using Outlook. So, in this method, first of all, you need to install MS Outlook application on your system. After that import PST file into Outlook and export Outlook PST calendar to ICS format.

Follow the below-given steps to export Outlook Calendar to ICS file-

  1. Launch Outlook email client on your system.
  2. Now, import PST file into Outlook using import-export feature.convert PST to ICS
  3. Then, restart the Outlook application and go to the imported PST file’s mailbox folder to select the Calendar icon.export PST to ICS
  4. After that, select the Calendar data that you want to convert into ICS.convert PST calendar to ICS
  5. Now, go to File tab and select Save Calendar PST calendar to ICS
  6. A new window will open where give the name of the file and select the location to save the resultant file.
  7. After that, click on Date range from drop-down to select required data and then press Ok.
  8. At last, click on Save button to finish the process.

Hence, you can easily convert PST to ICS format using the free method.

Limitations of Manual Solution

  • It takes lot of time to complete PST to ICS conversion process.
  • Outlook must be installed on your system.
  • Users  must have technical knowledge to perform process accureltly otherwise there are higher chance of data loss.

Method 2. How to Export PST to ICS File Format Instantly?

In the above section, we saw that there are some drawbacks of free method. If you want to directly convert PST file to ICS without Outlook then use an automated solution. Xtraxtor PST to ICS Converter tool is a perfect solution to convert PST calendar to ICS format. This software is completely undependable tool. You can complete PST to ICS conversion process in just few seconds.There are various advanced features of this utility such as bulk conversion, selective conversion, various export options, preview mode, etc. It is specially designed to convert PST file into iCalendar format in a seamless manner without any technical knowledge. The best thing about this utility is that a free demo version is available to check its work efficiency and accuracy.


Steps to Convert PST File to ICS Format are as follows;

  1. Launch Xtraxtor PST Converter on your Windows PC.
  2. Now, Click on Open tab to select the given options.
  3. Then, Click on Email Data Files and then Outlook OST/PST file to choose PST file.convert pst to ics
  4. The tool loads all data from PST files to the software panel to view them before converting them to ICS.convert PST calendar to ICS
  5. After that, go to Export and select ICS from the given list.export PST calendar to ICS
  6. Choose folders that you want to export into ICS format.
  7. Apply filters to convert selected data.convert PST file to ICS
  8. Click on Browse to select the destination location and then press Save button. convert PST to ICS

Done! Hence, you can easily convert PST file to ICS format in a few simple clicks.

Why Choose PST to ICS Converter Over Manual Solution?

  • The software can convert PST file to ICS in bulk without compromising the quality.
  • It can convert PST calendar to ICS file with all information like event, subject, starting date, ending date, etc.
  • There are various saving options that allow you to convert PST to MBOX, PDF, EML, CSV, etc.
  • It can convert larger PST files to iCal format without any data loss.
  • The tool has advanced filters to export selected data items from PST file to ICS format.
  • It preserves 100% data integrity during PST to ICS conversion.
  • With this utility, any noivce user can easily extract calendar from PST file without any technical knowledge.
  • It supports all the latest and old versions of Windows operating systems.


In this post, we have discussed how to convert PST to ICS format. Here, we have mentioned two straightforward solutions to export Outlook PST calendar to iCal format. You can manually perform PST to ICS conversion but it takes a lot of time to complete the process. However, the above suggested tool can directly convert PST calendar to ICS without installing Outlook or any other applications.

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