How to Export PST from Office 365 Admin Center?

Exporting PST files from the Office 365 Admin Center is a good process that allows you to create backups or migrate data from your Office 365 mailbox. PST files contain mailbox data such as emails, contacts, calendars, and tasks, and can be imported into other email clients like Microsoft Outlook. In this write-up, we will discuss how to export PST from the Office 365 Admin Center using the three best ways.

Quick Solution: If you want to download PST from Office 365 admin center instantly the try Xtraxtor Email Backup Tool. The software has many advanced options like Email filtration, Folder Selection, Export options, etc.

Some User Query related to this task: How to export PST file from Office 365 Admin Center eDiscovery? Can I export Office 365 mailbox to pst from Admin Portal? How to download PST from Office 365 Admin Center? Is it possible to export PST from Office 365 Exchange Admin Center? How do I export PST from Office 365 Admin Center PowerShell?

Table of Content

1. Reasons to Export PST File from Office 365 Exchange Admin Center
2. Ways to Export Office 365 Mailbox to PST from Admin Portal
3. Export Office 365 Email to PST using Microsoft 365 Feature
4. Download PST from Office 365 Admin Center using MS Outlook
5. Export PST File from Office 365 Exchange Admin Center using Xtraxtor Email Backup Wizard
6. Benefits of Xtraxtor Software
7. Conclusion

Overview of Office 365 and PST File Format

Office 365 is a cloud-based service provided by Microsoft. It includes various applications such as Exchange Online for email, SharePoint Online for document management, and more. PST is a file format used by Microsoft Outlook to store email and other data locally on a user’s computer. It allows users to access their mailbox data even when not connected to the server.

Reasons to Export PST from Office 365 Admin Center

There are several reasons to convert Office 365 mailbox to PST file which are given below-

• Data Backup: Exporting PST files provides an additional layer of backup for your Office 365 mailbox data. It ensures that you have a local copy of your emails, contacts, calendars, and other items It enables you to restore data in case of data loss or accidental deletion.
• Compliance Requirements: Some industries or organizations have specific regulatory or compliance requirements that mandate data retention and archival. Exporting PST files allows you to fulfill these requirements by maintaining copies of your mailbox data.
• Migration to Another Email System: If you are transitioning from Office 365 to another email system, exporting PST files enables you to migrate your mailbox data seamlessly. You can import the PST files into the new email system, ensuring a smooth transition without losing important data.

Also Read: How to Backup Office 365 Email to Computer?

Ways to Export Office 365 Mailbox to PST from Admin Portal

Exporting PST files from Office 365 Admin Center is a typical task. Although, it is important to follow each step very carefully to export Office 365 email to PST correctly. There are three ways to complete this task. One is the Office 365 feature i.e. Export Mailbox option in the setting to export PST from Office 365 admin center. The second one, using the MS Outlook email client you can create PST file from Office 365 mailboxes. The third one is an automated solution that can directly export Office 365 mailbox to PST from Admin Portal

Method 1. How to Export PST File from Office 365 Admin Center

Follow the below-given steps to convert Office 365 folders to PST using Microsoft 365 features-

Step 1. Login to your O365 account with credentials on your system.

Step 2. Now, Go to Gear Icon and click on View all Outlook Settings.

Step 3. After that, click on General >> Privacy and Data >> Export Mailbox.

Step 4. Now, it will start export Office 365 mailbox to PST from Admin Center.

Step 5. Once the exporting process is complete, an email will receive from Microsoft. Click on the link and view the backup Office 365 to PST for free.

Limitations:

• The process takes upto2-4 days to export PST file from Office 365 Exchange Admin Center.
• No email filter options to backup Office 365 to PST only selected data.

Also Read: How to Convert Office 365 Mailbox to CSV File?

Method 2. How to Download Email from Office 365 to PST using MS Outlook

In this method, first of all, you need to add Office 365 account in Outlook, and then you can export PST from Office 365 admin center. Follow the below-given steps-

Step 1. Launch the MS Outlook application on your system.

Step 2. Now, Click on the File tab and select Add Account option.

Step 3. Enter your Office 365 email address and password to connect Microsoft 365 account.

Step 4. Once you successfully added your account then again navigate to File >> Open & Export >> Import/Export.

Step 5. After that, Export to a File and click on the Next button.

Step 6. Choose Outlook Data File (.pst) and hit on Next.

Step 7. Now, Select Office 365 mailbox folders and subfolders that you want to convert into PST and press Next.

Step 8. Browse the location to save the resultant file and click on the Finish button.

Drawbacks:

• Users must have the in-depth technical knowledge to configure Office 365 account with Outlook.
• Microsoft Outlook must be installed on your system. In case the Import/Export option greyed out in Outlook then you cannot download PST from Office 365 admin center.

Also Read: How to Extract Attachments from Office 365 Webmail?

Method 3. How to Export PST from Office 365 Admin Center Instantly?

Download and run Xtraxtor Email Backup Tool on your Windows PC to directly back up Office 365 mailbox to PST file format without installing external applications. The software is able to convert a complete mailbox at once without losing any single bit of data. There are various advanced filter options to export only selected items from Office 365 admin center.

In addition, the tool not only export Office 365 email to PST but also export Office 365 email to MBOX file and 10+ file formats. The simplified interface helps beginners to complete this task without any external guidance. You can download its free demo version to check its work efficiency and accuracy.

Follow the Below Given Steps to Export Emails from Office 365 to PST with Attachments

Step 1. Launch Xtraxtor Office 365 Backup Tool on your Windows system.

Step 2. Now, Navigate to Open >> Email Accounts >> Add Account.

Step 3. Enter your Office 365 login details and then press Add button.

Step 4. The tool loads all mailbox data from Office 365 to the software panel to view them before exporting.

Step 5. After that, Go to Export and select PST file format from the given options.

Step 6. Choose the folders and sub-folders that you want to export from Office 365 to PST.

Step 7. Apply the filters to save only selected emails from Office 365 admin center.

Step 8. Click on Browse set the Destination location and then press the Save button to start the Office 365 to PST conversion process.

Done! Hence, you can easily export PST from Office 365 admin center with a few simple clicks.

Why Choose Xtraxtor Software Over Manual Solutions?

The Xtraxtotr has many benefits which make it unique. Some of them are-

• Bulk Conversion: The tool can export Office 365 mailbox to PST from admin portal in bulk. This features saves your time and effort to convert the complete mailbox.
• Preserves 100% Data Integrity: In this application, you do not worry about data loss. It preserves complete data integrity and can export Office 365 mailbox to PST without losing any single bit of data.
• Advanced Filter Options: The software has many advanced filter options such as to, from, date, time, cc, bcc, etc. You can export Office 365 email to PST format according to date range, subject, etc.
• Direct Export PST from Office 365: It is a stand-alone utility and directly export PST file from Office 365 exchange admin center. You just need to enter your account details and select desired formats.
• Preview Mode: When you add your account to this software, it automatically loads all data from your account to software panel view and selects them before starting the process to export mailbox from Office 365 to PST.
• Cloud to Cloud Migration: With this application, you can directly migrate from one Cloud-based email account to another. The tool can migrate email from Office 365 to Gmail, Yahoo Mail, Zoho Mail, AOL Mail, etc.
• Maintains Folder Hierarchy: The tool is able to maintain the folder and subfolder structure during the process. It saves all data in its original format without intact.
• User-Friendly Interface: The interface of this utility is very simple and easy to use. Both technical and non-technical users can easily export Office 365 mailbox to PST from Admin Center without any technical training and guidance.
• Windows Supportive: There are no compatibility issues with this tool. It supports all latest and all versions of Windows Operating Systems.

Conclusion

Exporting PST files from the Office 365 Admin Center is a straightforward process that can be beneficial for data backup, compliance requirements, or migration to another email system. In this post, we have discussed three easy ways to export PST from Office 365 Admin Center. You can choose anyone that is best suitable for you. However, experts recommend using the automated solution to back up Office 365 mailbox to PST without any hassle.