If you have one or multiple PST files and want to extract contacts from PST file, this guide is for you. Many Outlook users look for a safe and simple way to extract contacts for backup, migration, or sharing purposes. In this article, you’ll learn two practical methods to export PST files contacts with Outlook and without Outlook; so you can choose what fits your situation best.
Why Do Users Need to Extract Contacts from PST Files?
Here are some common and genuine user scenarios:
- Move contacts to mobile phones (Android / iPhone)
- Import contacts into Google Contacts or other email services
- Create a backup of Outlook contacts
- Free up Outlook mailbox space
- Extract contacts from old or orphaned PST files
- Access contacts when Outlook is not installed
Understanding your goal helps you pick the right method below.
How to Export Contacts from PST File Manually?
In this technique, you need to install MS Outlook on your system. Follow the given steps to save contacts from PST files using Outlook.
Step 1. Firstly, Launch MS Outlook on your local system and click on the File tab.
Step 2. Now, Go to Open & Export and click on Import/Export option
Step 3. Choose Export to a File and click on Next tab
Step 4. After that, Select Comma Separated Value(CSV) and press Next
Step 5. Select Contacts folder from Select folder to export section and click on Next
Step 6. Click on Browse to set the Destination location and give the name to file and then press Next tab
Step 7. Finally, click on the Finish button to start the extraction process
MS Outlook will not display after finishing the process. So, when the process is finished, the progress wizard will disappear from the screen. Go to the destination location and check if contacts are successfully extracted or not.
How to Extract Contacts from PST File Without Outlook?
If you do not have MS Outlook installed on your system, then exporting contacts from PST files with the manual method is tough. In that case, you can go for a professional solution to complete this task without any hassle. However, Xtraxtor PST Converter is a perfect way to extract contacts from PST files without Outlook. The tool is able to download multiple contacts at once without losing any data. It provides a preview option to view the data before the extraction process. It also provides advanced filter options to extract contacts from required PST files.
Apart from this, it is a stand-alone utility, which means you do not require any external applications to perform the process. Moreover, the simplified user interface helps beginners to extract contacts from PST files without any complications.
You can download the free demo version of this tool to check its work efficiency.
Steps to Export All Contacts from PST File
- Download and Run Xtraxtor PST Email Address Extractor on your system.
- Now, Click on Open >> Email Data Files >> Outlook PST/OST Files >> Choose Files from Folders.
- After that, Click on Export and choose vCard option.
- At last, click on Browse to set Destination location and press Save button to save the resultant files.
The process is complete. Now, go to the destination location and check the extracted contacts.
Why Use Xtraxtor PST Converter?
The software has many benefits that help you to extract contacts from PST file without any difficulty which of them are-
- Bulk Extraction- Using this tool you can extract contacts in bulk without losing any single bit of data. So, it saves your time and effort to save multiple phone numbers.
- Various Filter Options- The software provides multiple filter options such as to, from, date, time, subject, etc. If you do not want to fetch all contacts from all PST files then filters help you. You can download any specific contact using filters.
- Advanced Preview Mode- PST Phone Email Address Extractor has an innovative preview option that is very helpful for you. When PST files are added in the Software window, the tool automatically loads all data from PST files to the software panel. Hence, you can view these data and select the required data for the extraction process.
- Preserve Data Integrity- The software maintains 100% data integrity during the process and gives accurate results after the extraction process. It does not modify any data and maintains metadata properties and folder hierarchy of PST files.
- No Restrictions- There is no size or number of files limitations. The software is able to extract contacts from large or unlimited numbers of files with accuracy.
- User-Friendly Interface- The interface of this utility is very simple and easy to use. Both technical or non-technical users can easily extract contacts from PST files without facing any difficulty.
- Windows Supportive- In this utility, you do not determine on which version of Windows you work. It supports all latest and old versions of Windows Operating Systems. It works with all 32 bit or 64 bit Win OS.
Final Words
In this article, we have discussed the manual and automated approaches to extract contacts from PST files. You can select anyone as per your needs. But, if you want to export contacts without installing Outlook, then you can directly extract contacts using the above recommended tool. However, the software is completely secure to download, and it does not conflict with other programs that are installed on your system.