If you are searching for a reliable way to extract contacts from Outlook, you’re in the right place. Many users need to export all Outlook contacts for backup, migration, marketing, or compliance purposes. This guide explains how to complete this task using both manual and professional methods, so you can choose what works best for your needs.
Why Extract Contacts from Outlook?
Users commonly want to extract address book from Outlook for the following reasons:
- Create a backup of important contacts
- Move contacts to another platform or CRM
- Build a mailing list from Outlook emails
- Export contacts before changing systems
- Extract addresses from old PST or configured Outlook accounts
Understanding your purpose helps you select the most suitable extraction method.
How to Export Contacts from Outlook Emails Manually?
You can manually save contacts from Outlook using the Import/Export feature. Follow the given steps to export contacts from Outlook emails.
Step 1. Firstly, Launch MS Outlook on your local System and press File tab
Step 2. Now, Click on Open & Export >> Import/Export option
Step 3. Then, Choose Export to a File option and click on Next
Step 4. After that, select CSV(Comma Separated Value) and press Next
Step 5. Choose Contacts folder from personal folders and click on Next tab
Step 6. Now, Click on Browse to set the location and name of the exported file and press Next button
Step 7. At last, click on Finish button to start the extraction process
How to Export All Contacts from Outlook Emails?
If the manual solution does not work properly, then you can use the professional method to complete this task. However, Xtraxtor Outlook Email Address Extractor is a perfect way to extract all contacts from Outlook emails without any hassle. The Software can export all contacts at once with complete accuracy. It does not modify the original structure of the email folders during the process. It provides advanced filter options to fetch contacts from selected emails.
Additionally, the graphical and user-friendly interface of this tool is very helpful for beginners to download contacts without any external guidance. It supports allthe latest and old versions of Windows operating Systems.
You can download the free demo version of this utility to check its work efficiency.
Steps to Extract Contacts from Outlook
Step 1. Download and Run Xtraxtor Outlook Email Address Extractor on your system
Step 2. Now, Navigate on Open >> Desktop Email Clients >> Outlook Data Files >> Open Configured Outlook Files or Folders
Step 3. After that, click on Extract and select Email Addresses option
Step 4. Choose the fields to extract contacts from Outlook and click on Extract button
Step 5. Finally, set the destination location and click on Save button to save the resultant files
The process is done! Go to the destination location and open the resultant file to check the downloaded contacts.
Why Use Outlook Email Address Extractor?
The software has many benefits that are given below-
- Export Contacts from Outlook- The software can extract all contacts from Outlook emails in a few simple steps. It is able to save contacts from Outlook without internet connectivity. With this application, you can extract attachments from Outlook mailbox data.
- Various Filter Options- The software provides multiple filter options, such as to, from, date, time, subject, etc. If you do not want to extract contacts from all Outlook emails, then filters help you. You can download any specific contact using filters.
- Preview of Emails- Outlook Email Address Extractor has an innovative preview option that provides a quick preview of Outlook emails before the extraction process. You can view these data and select the required data for the extraction process.
- Preserves Data Integrity- The software maintains 100% data integrity during the process and gives accurate results after the extraction process. It does not modify any data and maintains metadata properties and folder hierarchy of Outlook emails.
- No Restrictions- There is no size or number of files limitations. The software is able to extract contacts from large or unlimited numbers of emails with accuracy.
- Extract Contacts from Other Email Clients- This Email Address Extraction tool allows you to save contacts from many other email clients. With the help of this tool, you can export contacts from Thunderbird, Windows Live Mail, Opera Mail, and other desktop-based email clients.
- Extract Contacts from Attachments- Contacts may be saved in any email folder or attachments. Using this tool, you can download contacts from Outlook emails as well as attachments like CSV, DOC, TXT, etc.
- Easy to Use Tool- The interface of this utility is very simple and easy to use. Both technical and non-technical users can easily extract contacts from Outlook emails without facing any difficulty.
- Vast Compatibility- In this utility, you do not determine on which version of Windows you work. It supports all the latest and old versions of Outlook and Windows operating Systems.
Final Words
In this post, we have discussed the two techniques to extract contacts from Outlook emails. You can use any method as per your needs. But experts recommend using an alternative solution to fetch contacts. However, the above suggested tool is capable of saving all contacts at once without any complications.