Importing your emails from PST files to Office 365 is an important step for those wanting to store their data in the cloud. Whether you’re switching to Office 365 for better collaboration, easier email access, or stronger security, the process can be beneficial for both individuals and businesses. However, the thought to import PST to Office 365 might seem a bit tricky if you’re not familiar with how it works.
The good news is that there are a few easy ways to get the job done. You can use Outlook application or third-party software, each offering different advantages based on how much data you need to move and what your specific needs are. In this guide, we’ll explain these options, walk you through each step, and share some tips for a smooth transition. By the end, you’ll be ready to import your PST files into Office 365 and access your emails, contacts, and calendars without any hassle. Let’s dive in!
Why Import PST Emails to Office 365 Webmail Account
Office 365 is a cloud platform for businesses that offers remote access, easy setup, automatic updates, and strong data protection. It’s popular for its collaboration tools like Teams, integration with Microsoft apps, and flexible plans for all business sizes.
- A PST file is used by Outlook to store data, but you can’t open a PST file without Outlook installation. Once you import PST file to Office 365, you can access its content on any device without needing Outlook.
- Office 365 is a cloud-based email service that allows you to access your data anytime and on any device, such as Android phones, iPhones, tablets, or computers.
- Office 365 offers better security features than many other email apps, making it a great choice for uploading and managing PST files.
Now we know the common ground for importing PST emails to Microsoft 365 mailbox, let’s know the method to do it.
Top 2 Methods to Transfer PST File to Office 365
Here we will discuss two workable solutions to compleet the importing. These are –
#1. Manual Solution
#2. Automated Solution
Let’s start and know the step-by-step process in detail.
Method 1. How to Open PST File in Office 365 With Outlook?
You can manually import PST to Office 365 using Outlook. Follow the below-given steps for PST to Office 365 migration-
Step 1. Add Office 365 Account in Outlook
- Open the MS Outlook email client on your system. Now, Click on File >> Add Account.
- Enter the Office 365 email address and hit on Connect.
- After that, Type your Office 365 account password and Click on Connect.
- Now, your Office 365 account is successfully added to Outlook, Press the Done button.
Step 2. Import PST File into Office 365 Mailbox
- Again Click on File >> Open & Export >> Import/Export.
- Select Import from another program or file and press the Next button.
- Choose Outlook Data File (.pst) and hit on Next button.
- Click on the Browse button and select the PST file that you want to Import.
- Choose Office 365 Mailbox and click on the Finish button to start the import process.
Done! Here is the manual way for the migration. Alternatively for hassle-free import, you can use the automated tool.
Method 2. How to Migrate PST to Microsoft 365 Online Securely?
If you want to skip the complex process of manually uploading PST files to Office 365, Xtraxtor software can make it much easier. This tool allows you to smoothly import emails from large or corrupted PST files. One of its best features is that it preserves the folder structure and hierarchy, ensuring everything stays organized. Simply upload your PST file, select Office 365 as the destination, and enter your login credentials. The software will then take care of the rest, effortlessly importing your data without any hassle.
Additionally, if you need to import PST to Hotmail and other webmail accounts, you can use this tool as well. To learn more about it, you can use the demo version of the software; for that, click on the link below.
Steps to Import PST to Office 365 Without Outlook
- Install and Run Xtraxtor PST Converter on your system.
- Select Open >> Email Data File >> Outlook PST/OST File >> Select File from Folder.
- Here you can view PST file data, and analyze it.
- Click on Export and choose Office 365 option.
- Select teh email folders you want to import into Microsoft 365 mailbox.
- At last, enter your Office 365 login details and hit the Save button.
Done! Here you import PST to Outlook 365 webmail account in a few simple steps. If you want to try the importing process, then use the demo version of this tool.
Why Use Xtarxtor PST to Office 365 Migration Tool?
With this software, various outstanding features helps to import PST to Office 365 efficently. Some of them are mentioned here –
- Maintain Mailbox Hierarchy: While importing emails from PST file to Office 365 account, this utility preserves the email folder and sub-folder hierarchy and structure. There will be no alteration in email formatting and data.
- Upload PST to Cloud Servers: With this automated tool, you can upload PST file to various webmail accounts. It will import PST to Gmail, Yahoo, Google Workspace, Yandex, Zoho Mail, etc.
- Email Filter Option: There are various filet options provided by this tool to find and import selective emails only. The various email filters you can apply – to, from, cc, bcc, subject, name, content, date range, time, have attachments, and many more to choose from.
- Different File Saving options: Along with importing emails to the cloud servers, this tool also saves them into different file formats. You can convert PST to PDF, MBOX, CSV, HTML, ICS, vCard, etc.
- Selective Migration: After you choose Office 365 as saving option, you can choose the email folders. After that you cna import only the choosen data into O365 mailbox.
- Windows-Based Utility: This software can be installed and run on all Windows-based OS systems. You can operate this tool on Windows 11, 10, 7, Vista, XP, and all other previous versions without any technical error.
- Direct Email Migration: This Xtraxtor software will directly import emails from PST file to Office 365 mailbox in a few simple clicks. You need to enter your Office 365 email id and password, the rest of the migration process will be done automatically.
Conclusion
In conclusion, Office 365 is a reliable platform for storing important emails, which is why many users choose to import their PST files. While manual methods are available, they can be slow and complex. For a quicker and hassle-free solution, using a specialized tool ensures a smooth upload process without data loss or the need for Outlook. This approach saves time, maintains data integrity, and simplifies the migration. If issues occur, the steps provided can help resolve them effectively. Transitioning to Office 365 ensures better email management, accessibility, and security for your data.
Frequently Asked Questions
Q1. Can I import a PST file directly into a shared mailbox in Office 365?
Yes, with this tool you can effortlessly import PST to Shared Mailbox Office 365 in a few simple clicks.
Q2. Is it possible to import only specific emails from a PST file to Office 365?
Ans. Yes, teh tool has an option to select email folders and import only them.
Q3. What are the limitations of using manual methods to import PST files?
Ans. The manual approach is a lengthy process that requires some technical knowledge. While the automated tool completes the importing effortlessly.
Q4. Can I import large or corrupted PST files to Office 365?
Ans. Yes, the tool can easily migrate emails from corrupted or large PST file into Office 365 without any hassle.
Q5. Is an active Office 365 subscription required to import PST files?
Ans. Yes, if you want to import PST emails to Office 365 account, then you need an active Office 365 subscription plan.