If you are trying to import your PST file data into Office 365, then till now you realise that it is not a simple task. However, with the right techniques, it is easy to import PST to Office 365 mailbox. Here in this post will walk through the complete process of importing emails, contacts, calendars and other data from PST file into Office 365 mailbox without affecting your data.
In brief, we will discuss the reasons for migrating PST emails to Office 365. After that, we will know teh manual way for importing followed by the professional tool. Whether you’re an individual looking to simplify your email management or a business handling large-scale email migrations, this post will guide you through the process step by step.
Benefits of Importing PST to Office 365 Webmail Account
Office 365 is a cloud-based platform mainly for business enterprises. It offers various outstanding benefits, such as – remote access, ease of setup and management, data loss prevention, always updating with the new version, etc. These advanced features allow users to transfer their data to Office 365. Some other reasons for the migration includes –
- A PST file is used by Outlook to store data, but you can’t open PST file without Outlook installation. Once you import the PST file into Office 365, you can access its content on any device without needing Outlook.
- Office 365 is a cloud-based email service that lets you access your data anytime and on any device, like Android phones, iPhones, tablets, or computers.
- Office 365 offers better security features than many other email apps, making it a great choice for uploading and managing PST files.
Now we know the common ground for importing PST emails to Microsoft 365 mailbox, let’s know the method to do it.
Methods to Import PST to Office 365
Here we will discuss two workable solutions to compleet the importing. These are –
#1. Manual Solution
#2. Automated Solution
Let’s start and know the step-by-step process in detail.
Method 1. How to Open PST File in Office 365 using Outlook?
You can manually import PST to Office 365 using Outlook. Follow the below-given steps for PST to Office 365 migration-
Step 1. Add Office 365 Account in Outlook
- Open the MS Outlook email client on your system. Now, Click on File >> Add Account.
- Enter the Office 365 email address and hit on Connect.
- After that, Type your Office 365 account password and Click on Connect.
- Now, your Office 365 account is successfully added to Outlook, Press the Done button.
Step 2. Import PST File into Office 365 Mailbox
- Again Click on File >> Open & Export >> Import/Export.
- Select Import from another program or file and press the Next button.
- Choose Outlook Data File (.pst) and hit on Next button.
- Click on the Browse button and select the PST file that you want to Import.
- Choose Office 365 Mailbox and click on the Finish button to start the import process.
Done! Here is the manual way for the migration. Alternatively for hassle-free import you can use the automated tool.
Method 2. How to Migrate PST to Microsoft 365 Online Securely?
To avoid the manual hassle of uploading PST to Office 365, you can use the Xtraxtor software. The software can effortlessly import emails from large size or corrupted PST file. Most importantly, while import data, there will be no changes in the email folder hierarchy and structure. All you need to do is add teh PST file and choose Office 365 as an export option. After entering your Office 365 login details the tool will effortlessly start importing your data.
Additionally, if you need to import PST to Hotmail and other webmail accounts, then for that you can use this tool as well. To learn more about it you can use the demo version of the software, for that click on the below link.
Steps to Import PST to Office 365 Without Outlook
- Install and Run Xtraxtor PST Converter on your system.
- Select Open >> Email Data File >> Outlook PST/OST File >> Select File from Folder.
- Here you can view PST file data, and analyze it.
- Click on the Export and choose Office 365 option.
- Select teh email folders you want to import into Microsoft 365 mailbox.
- At last, enter your Office 365 login details and hit the Save button.
Done! Here you import PST to Outlook 365 webmail account in a few simple steps. If you want to try the importing process, then use the demo version of this tool.
Why Use Xtarxtor PST to Office 365 Migration Tool?
With this software, various outstanding features helps to import PST to Office 365 efficently. Some of them are mentioned here –
- Maintain Mailbox Hierarchy: While importing emails from PST file to Office 365 account, this utility preserves the email folder and sub-folder hierarchy and structure. There will be no alteration in email formatting and data.
- Upload PST to Cloud Servers: With this automated tool, you can upload PST file to various webmail accounts. It will import PST to Gmail, Yahoo, Google Workspace, Yandex, Zoho Mail, etc.
- Email Filter Option: There are various filet options provided by this tool to find and import selective emails only. The various email filters you can apply – to, from, cc, bcc, subject, name, content, date range, time, have attachments, and many more to choose from.
- Different File Saving options: Along with importing emails to the cloud servers, this tool also saves them into different file formats. You can convert PST to PDF, MBOX, CSV, HTML, ICS, vCard, etc.
- Selective Migration: After you choose Office 365 as saving option, you can choose the email folders. After that you cna import only the choosen data into O365 mailbox.
- Windows-Based Utility: This software can be installed and run on all Windows-based OS systems. You can operate this tool on Windows 11, 10, 7, Vista, XP, and all other previous versions without any technical error.
- Direct Email Migration: This Xtraxtor software will directly import emails from PST file to Office 365 mailbox in a few simple clicks. You need to enter your Office 365 email id and password, the rest of the migration process will be done automatically.
Conclusion
Office 365 is a great platform for saving important emails, which is why many users want to import PST files into it. This blog shares two workable solutions to complete the migration process. While you can manually import PST files, it’s time-consuming. Instead, use the instant solution mentioned to quickly upload PST files to Office 365 without Outlook and without losing any data. If challenges arise while importing data, you now know how to address them effectively.
Frequently Asked Questions
Q1. Can I import a PST file directly into a shared mailbox in Office 365?
Yes, with this tool you can effortlessly import PST to Shared Mailbox Office 365 in a few simple clicks.
Q2. Is it possible to import only specific emails from a PST file to Office 365?
Ans. Yes, teh tool has an option to select email folders and import only them.
Q3. What are the limitations of using manual methods to import PST files?
Ans. The manual approach is a lengthy process that requires some technical knowledge. While the automated tool completes the importing effortlessly.