If you’re here, chances are you want to export emails from Outlook to Excel; whether to create a backup, analyze email data by date and time, generate reports, or manage emails more efficiently in a spreadsheet.
The problem? Outlook doesn’t make this straightforward. While Outlook allows basic export options, it doesn’t clearly show how to export emails with accurate date and time, especially when you need selected emails or a large mailbox.
Out of the box, Outlook lets you copy emails manually or export them as CSV files. But these methods come with limitations.
In this walkthrough, you’ll learn 2 reliable ways to export Outlook emails to Excel with date and time:
Which Outlook export method should you use?
- Method 1: Copy selected Outlook emails to Excel
- Method 2: Automatically export Outlook emails to Excel with date and time
Sounds good? Then let’s dive in.
Why Export Outlook Emails to Excel Sheet?
Microsoft Excel offers several advantages when managing Outlook emails in a structured format.
Key Benefits of Saving Outlook Emails to Excel
- Easy data management: Excel allows you to store emails in a spreadsheet format like a database
- Sort and filter emails: You can organize emails by date, sender, subject, or attachments
- Search and analysis: Excel makes it easier to analyze email data for audits or reports
- Backup purpose: Excel files act as a secondary backup if Outlook data is lost or corrupted
Due to these benefits, users often look for reliable ways to export Outlook emails into Excel with complete details.
Methods to Export Outlook Emails to Excel with Date and Time
There are two ways to perform this task:
- Manual methods using Outlook
- Automated solution using a professional tool
Let’s explore both options in detail.
Method 1: Convert Outlook Emails to Excel using Copy & Paste
Outlook allows you to view the emails from a specific data range. You export emails from Outlook to Excel with date and time using the copy & paste method. Follow the given steps-
Step 1. Open Outlook application on your system and go to the Search Bar.
Step 2. Now, enter the two dates in the search bar of Outlook email then all emails between these dates are shown on your screen.
Step 3. Copy all these emails using Ctrl + A.
Step 4. After that, open MS Excel and paste emails by Ctrl + V.
Step 5. Now, the emails between the selected two dates are in Excel with date and range.
Method 2: Save Outlook Emails to Excel using Import/Export Option
You manually export Outlook emails to Excel with date and time using the Outlook feature. Follow the given steps, which are given below-
Step 1. Firstly, Open MS Outlook application on your system and click on the File tab.
Step 2. Now, Go to Open & Export and click on the Import/Export tab.
Step 3. Then a new wizard will appear. Choose the Export to a File option and press Next.
Step 4. After that, select CSV format to export Outlook emails and click on the Next button.
Step 5. Select the emails from the mailbox folders and press the Next tab.
Step 6. Click on Browse the targeted location and then click on the Finish button.
Done! Emails are exported along with the date and time.
Limitations
- Not suitable for large mailboxes
- Formatting may not remain consistent
- Attachments and metadata are not preserved
How to Export Outlook Emails to Excel with Date and Time Automatically?
Use Xtraxtor to directly convert all Outlook emails in Excel-compatible format as CSV with date and time. The software ensures complete data safety and preserves email metadata while exporting it. It offers filters to export emails from a specific date range. Additionally, there are a few other filter options – to, from, cc, bcc, name, subject, has attachments, etc. With its simple design, even beginners can use it easily. You can try the free demo to check its performance.
Steps to Convert Outlook Emails to Excel CSV Format
Step 1. Launch Outlook Converter on your Windows PC.
Step 2. Now, Navigate to Open >> Outlook Data Files >> Open Configured Account.
Step 3. Software will load all Outlook data. After that, click on Export and select CSV Format.
Step 4. After that, Select Outlook personal folders to transfer.
Step 5. Click on Browse and select output path to save CSV file and then click on Save button.
Step 6. Once the software export Outlook data into CSV format. Open this file in Excel to check the exported emails.
The process is done. Hence, you can easily export Outlook emails to Excel with date and time in a few simple clicks.
Benefits of Xtraxtor Outlook Converter
- The software is able to export Outlook emails to PDF, MBOX, HTML, PST, CSV, and Text file formats.
- Preserves complete data integrity and gives accurate results without losing a single bit of data.
- It automatically detects Outlook profile data in the software panel from the default location.
- Maintains folder hierarchy of email folders during the conversion process.
- A preview option to view the Outlook emails before the exporting process.
- Directly transfer Outlook emails to iCloud Mail, Gmail, Office 365, G Suite, etc.
- Simplified interface, any novice user can easily export Outlook emails to Excel.
- The software has a free trial version that helps to check its work performance.
- A dedicated support team is available 24*7 to answer user queries.
- Compatible with all the latest and older versions of Windows Operating Systems.
- Supports Outlook 2019, 2016, 2013, 2010, and all editions.
Conclusion
In this post, we explained how to export Outlook emails to Excel with date and time. You can do it manually, but if you need all emails with date and time, an automated tool is the best option. The recommended tool makes the process easy and ensures accurate results without any hassle.