Summary: Do you want to export Outlook emails to Excel with date and time? Then, read this blog very carefully. Here you will get the best solutions to download Outlook emails to Microsoft Excel.
Nowadays, MS Outlook is a popular email client for sending and receiving emails. On the other hand, Excel is a spreadsheet application to calculate and count numbers. Sometimes users want to export emails from Outlook to MS Excel as a backup Outlook emails. So, in this article we will discuss the techniques to export Outlook emails to Excel with date and time. Before proceeding on solutions we understand the reasons to save Outlook emails to Excel format.
Advantage to Export Outlook Emails to Excel
There are many benefits of Microsoft Excel which are given below-
- Spreadsheet format allows the users to arrange the emails into a database.
- In the Excel sheet you are able to search contacts and exchanges using a variety of characteristics.
- Excel is a good idea to store Outlook emails as a backup purpose. If your Outlook data is lost due to any reasons then you can access it from spreadsheets.
Now, we proceed on techniques to export emails from Outlook to Excel. First, we explain manual solutions and then a professional approach to complete this task.
Method 1: Import Outlook Emails to Excel using Copy & Paste
Outlook allows you to view the emails from a specific data range. You export emails from Outlook to Excel with date and time using the copy & paste method. Follow the given steps-
Step 1. Open MS Outlook application on your system and go to the Search Bar.
Step 2. Now, Enter the two dates in the search bar of Outlook email then all emails between these dates are shown on your screen.
Step 3. Copy all these emails using Ctrl + A.
Step 4. After that, open the MS Excel and paste emails by Ctrl + V.
Step 5. Now, the emails between selected two dates are in Excel with date and range.
Method 2: Save Outlook Emails to Excel using Import/Export Option
You manually export Outlook emails to Excel using Outlook in-built feature. Follow the given steps which are given below-
Step 1. Firstly, Open MS Outlook application on your system and click on File tab.
Step 2. Now, Go to Open & Export and click on the Import/Export tab.
Step 3. Then a new wizard will appear. Choose Export to a File option and press Next.
Step 4. After that, Select CSV format to export Outlook emails and click on Next button.
Step 5. Select the emails from mailbox folders and press Next tab.
Step 6. Click on Browse and Select the location where you want to save files and then click on Finish button.
Limitations of Manual Method
You manually export Outlook emails to Excel but there are some drawbacks that are given here-
- In the manual approach Outlook emails are exported in Excel but date and time will not show.
- If import/export greyed out in Outlook then you cannot export emails from Outlook to Excel compatible format as CSV.
- It is a time consuming process.
To overcome all the limitations of manual solutions and export all Outlook emails with date and range we use a professional method that is described in the next section.
Method 3: How to Export Outlook Emails to Excel with Date and Range?
Use Xtraxtor Outlook Converter to directly convert all Outlook emails in Excel compatible format as CSV with date and time. The software preserves 100% data integrity and gives accurate results. It maintains the metadata data properties and attributes of emails during the exporting process. It also provides advanced filter options to export any specific date range.
Moreover, the tool is designed with an advanced algorithm and it does not require any external application to perform the process. The user-friendly interface helps beginners to export Outlook emails to Excel without any external guidance. You can download the free demo version of this tool to check its work efficiency and accuracy.
Follow the Given Steps to Convert Outlook Emails to Excel CSV Format
Step 1. Launch Outlook Converter on your Windows PC.
Step 2. Now, Navigate to Open >> Outlook Data Files >> Open Configured Account.
Step 3. Software will load all Outlook data. After that, click on Export and select CSV Format.
Step 4. After that, Select Outlook personal folders to transfer.
Step 5. Click on Browse and select output path to save CSV file and then click on Save button.
Step 6. Once the software export Outlook data into CSV format. Open this file in Excel to check the exported emails.
The process is done. Hence, you can easily export Outlook emails to Excel with date and time in a few simple clicks.
Benefits of Xtraxtor Outlook Converter
- The software is able to export Outlook emails to PDF, MBOX, HTML, PST, CSV and Text file formats.
- Preserves complete data integrity and gives accurate result without losing any single bit of data.
- It automatically detect Outlook profile data in software panel from default location.
- Maintains folder hierarchy of email folders during the conversion process.
- A preview option to view the Outlook emails before the exporting process.
- Directly transfer Outlook emails to iCloud Mail, Gmail, Office 365, G Suite etc.
- Simplified interface, any novice user easily export Outlook emails to Excel.
- The software has free trial version that helps to check its work performance.
- Dedicated support team available 24*7 to answer user queries.
- Compatible with all latest and old versions of Windows Operating Systems.
- Supports Outlook 2019, 2016, 2013, 2010 and all below editions.
Conclusion
In this post we have discussed how to export Outlook emails to Excel with date and time. You manually save Outlook emails to Excel file. But, if you want to download all Outlook emails to Excel with date and time then you an automated solutions. However, the above suggested tool is able to export emails from Outlook to Excel with accuracy without any hassle.