If you are using Kerio Connect Server for business or personal email communication, creating a local backup of your emails is a smart and necessary step. Many users realize the need for a backup only after accidental deletion, account issues, or during migration to platforms like Microsoft Exchange or Office 365. This guide explains why backing up Kerio Hosted emails is important, the best ways to do it, and which method works best based on real user needs.
Why You Should Backup Kerio Connect Emails to PC?
Backing up your Kerio Hosted Mail Server is not just optional, it’s a safety measure. Here’s why users actively search for “Kerio email backup” solutions:
- Protection from Accidental Deletion: Once emails are permanently deleted from Kerio, recovery is difficult without a backup.
- Offline Email Access: Local backups allow you to read emails anytime, even without an internet connection.
- Easy Email Migration: Having a backup makes it easier to move Kerio emails to Exchange, Outlook, Gmail, or other platforms.
- Business & Legal Compliance: Many organizations must retain email records for audits or legal requirements.
How to Download Emails from Kerio Connect to Computer Manually?
To manually download emails from your Kerio Hosted Mail Server account to your system, follow these instructions:
Step 1. Open your Outlook application and navigate to File >> Info >> Add Account.
Step 2. Enter your email id and click on Connect button.
Step 3. Now type your mail account password and finish the configuration process.
Step 4. Again go to File >> Open & Export >> Import/Export.
Step 5. Choose Export to a File >> Outlook Data File (.pst).
Step 6. Select your webmail id and choose the email folders you want to backup.
Step 7. Browse the location to save exported data file and hit on the Finish button.
Done! Here you backup Kerio Hosted emails to system along with attachments. However, this manual solution is not recommended by experts and we suggest you use the expert solution for the backup. One such tool is mentioned in this blog.
How to Backup Multiple Kerio Hosted Email Accounts in Bulk?
For a fast and secure backup, try Xtraxtor Email Backup Wizard on your Windows system to save your Kerio Hosted Server email data. This software is designed with an easy-to-use graphical interface, making it simple for even novice users to back up their emails without any hassle. It also offers various filters to help with selective email backup, ensuring that only the desired emails are downloaded while avoiding unnecessary data.
Additionally, this allows you to convert Kerio emails to PST and various other file formats. It is compatible with Windows 11, 10, 7, Vista, and all previous OS versions.
You can download and try the demo version of the software to perform the Kerio Mail Server backup process and evaluate its functionality before making a purchase.
Steps to Backup Kerio Hosted Emails to Computer
Step 1. Launch Xtraxtor software on your system.
Step 2. After that, select Open >> Email Accounts >> Add Account.
Step 3. Enter your Kerio Connect Mail account login details and hit on the Add button.
Step 4. Here you can view your mailbox data before downloading them.
Step 5. Then, click on Export and choose any file format from the list.
Step 6. You can select the email folders you want to backup.
Step 7. Apply various filters and save selective emails only.
Step 8. Browse the location to save the backup file and hit on the Save button.
Done! Here you backup Kerio Hosted email to system along with attachments. Using this tool you can swiftly backup your mailbox data to system in a few simple steps.
Benefits of Using Xtraxtor For Kerio Hosted Emails Backup
Here are some of the benefits of using Xtraxtor for a Kerio hosted Server backup –
- Quick Backup: The tool allows you to back up emails from your Kerio Hosted account with just a few simple clicks.
- Folder Structure Preservation: It maintains the email folder and sub-folder hierarchy throughout the backup process.
- Advanced Filters: Offers advanced filters (e.g., to, from, cc, bcc, date, time) to selectively back up emails.
- No Data Loss: The tool ensures a direct backup of Kerio Hosted Emails to your system without any data loss.
- Email Preview: You can preview emails before initiating the backup to ensure you’re selecting the right data.
- Email Migration: Easily migrate Kerio Connect emails to webmail accounts like Gmail, Yahoo Mail, Office 365, and more.
- User-Friendly Interface: The tool has a simple, intuitive interface, making it easy for users of all levels to back up Kerio emails efficiently.
- Multiple File Formats: Convert Kerio emails to formats like PDF, CSV, EML, and more.
- Preserved Key Elements: It preserves essential email elements, including sender information, subject, inline images, and hyperlinks.
- Free Demo: A free demo version is available, allowing you to try the backup process before committing to the licensed version.
This makes Xtraxtor a reliable and versatile solution for managing and backing up your Kerio Hosted Server emails. Highlights the key strengths of the Xtraxtor emails backup service that make it a preferred choice for users looking to manage and back up their Kerio Hosted Server emails.
Conclusion
The above section outlined the most effective ways to back up your Hosted Kerio Emails to your PC. Whether you choose a manual method or an automated solution, you now have the tools to easily download emails from the Kerio Connect Mail Server to your computer. We hope this comprehensive guide assists you in creating a reliable Kerio Hosted Mail backup with minimal effort and without any complications.