Here in this blog, we will discuss a secure way to backup Exchange Server emails to hard drive or any other storage device. Read the complete article and save emails from Exchange Server.
Exchange Server is a popular email and collaboration platform developed by Microsoft. Organizations of all sizes use it to manage their email, calendar, contacts, and other communication and collaboration tools. Exchange Server allows users to access their email from anywhere using a web browser or email client software like Microsoft Outlook. It also provides features such as shared calendars, contact lists, and task lists, which enable users to work collaboratively with others in their organization.
Before we move ahead and talk about the ways to backup Exchange Server emails, let’s know the reasons for such backup.
Why Need to Backup Exchange Emails to PC?
There are several reasons why users want to download emails from Exchnage Server locally:
- There might be a situation where your Exchange Server mailbox gets hacked and you encounter unforeseen circumstances. In that case, a backup of your database helps you to recover your data.
- Sometimes you may accidentally delete some of your important data emails, if you have backup exchange emails locally, you can easily restore your emails.
- If you are switching to another webmail account, then the Exchange Server backup was helpful. You will have a copy of your mailbox data in your system that you can access at any time.
How to Save Emails from Exchange Server Manually?
If you want to take your Hosted Exchange Backup, then you need to configure your Exchange account to Outlook and then you can backup exchange emails to .pst file. After you set up, your Exchange account to Outlook, follow the given instructions and backup Exchange Server emails –
Step 1. Open your Outlook application on your system.
Step 2. After that, navigate to File >> Open & Export >> Import/Export.
Step 3. Then, select Export to a File >> Outlook Data File (.pst).
Step 4. Select your Exchange id and choose the email folder you want to save.
Step 5. Browse the location to save the backup file and hit on the Finish button.
Done! Here you save emails from Microsoft Exchange Hosted account. However, if you want a secure and instant solution for Hosted Exchange Server backup using an automated tool, then continue reading.
How to Download Hosted Exchange Emails Securely?
Use Xtraxtor Email Backup Wizard and save emails from Exchange Server mailbox to hard drive/pc and other devices. There are various filter options such as – to, from, cc, bcc, name, date, time, etc for selective email backup. using this tool you can also migrate Exchange emails to other webmail accounts in a few simple clicks.
Additionally, you can also backup Gmail email, Yhaoo Mail, and emails from various IMAP mail accounts. With its simple user interface, any novice user can backup exchange server emails without any technical knowledge. You can use the demo version of this tool and backup Exchange emails to system with ease.
Benefits of Using Xtraxtor for Hosted Exchange Backup
There are various advanced features offered by this tool, some of which include –
- Instantly backup Exchange Server emails to PC, Hard Drive and all other storage devices.
- Advanced filters – to, fro, name, date, time, subject, etc for selective email backup.
- Offers to export Exchange emails to PST, PDF, CSV, EML, HTML and many other webmail accounts.
- Maintain email folder and sub-folder hierarchy and structure during the backup process.
- Directly migrate Hosted Exchange emails to Gmail, Office 365, Yahoo and many other webmail accounts.
- Preserve email key elements (sender info, subject, inline images, hyperlinks, signatures, etc).
- Support Exchange Server 2019, 2016, 2013 and all other previous editions.
- Support Windows 11, 10, 7, Vista, XP and all other previous versions.
- Allow viewing mailbox data before backing up on any storage device.
- Preserve email data integrity and keeps all properties of your mailbox emails.
Follow the given instructions and backup Exchange Server emails to system –
Step 1. Launch Xtarxtor software on your Windows.
Step 2. After that, select Open >> Email Accounts >> Add Account.
Step 3. Enter your Exchange login details and hit on the Add button.
Step 4. Here you can view your emails before archiving them.
Step 5. Click on Export and select the file format in which you want to save your backup data.
Step 6. Choose the email folders you want to download.
Step 7. Apply filters to save selective emails only.
Step 8. Browse the targeted location and hit on the Save button.
Done! Here you backup exchange server emails along with attachments ina few simple clicks. You can use the demo version of the software and perform the backup process.
Conclusion
In this article, we explain two different ways to backup exchange emails to system. You can manually save your Exchange Server mailbox locally. Other than this, you can opt for a secure and instant solution to backup Exchange Server emails using an automated tool. Now you can decide which approach helps you to take backup of your mailbox data efficiently without data loss.