When working with Outlook data, you may often need to extract email addresses from PST file for contact management, data analysis, or migration purposes. A PST file can contain thousands of emails, and manually collecting email IDs from each message is not only time-consuming but also prone to errors. Whether you want to export email addresses for backup, marketing reference, or organizing contacts in Excel, choosing the right method is important.
This guide walks you through practical and efficient ways to export email addresses from PST files, including both manual and automated approaches. Each method is explained clearly so you can decide what works best based on your data size, technical skills, and accuracy requirements.
How to Export Email Addresses from Outlook PST Free?
Using the Outlook email client, you can manually export PST email addresses, follow the instructions.
1. Launch Outlook and import the PST file using the import/export feature.
2. After that, go to File tab.
3. Click on Open & Export and select Import/Export.
4. Choose Export to a File and click on Next.
5. Select Comma Separated Value and press Next.
6. Choose Outlook PST folders to export email addresses.
7. Select the destination location to save the resultant file and click on Finish.
Done! That’s how you can manually extract PST email addresses. In case, Outlook import export option is greyed out then this approach does not work.
How to Extract Email Addresses from PST File Without Outlook?
Download and install Xtraxtor PST Email Address Extractor software on your Windows PC. The software can quickly extract email addresses from PST file in just a few simple clicks. With this utility, you can save all email addresses from PST file in a single attempt. It provides various advanced filter options to export selected email addresses according to your needs.
Download the demo version of the tool and analyse its working process.
Steps to Extract All Email Addresses from PST File Automatically
Step 1. Run the Xtraxtor software on your system.
Step 2. Navigate to Open >>Email Data Files >> Outlook PST Files >> Choose Files or Folder.
Step 3. Here, you can view PST data.
Step 4. Click on Extract and choose Email Addresses.
Step 5. Select the required mailbox folders.
Step 6. Browse the target location and click on the Extract button.
The software will start extracting email addresses from PST file. Once the process is completed, you will be redirected to the destination path.
Apart from the above function, the software offers various other features, which are given below-
- Designed with a simple and interactive interface.
- Extract all email addresses from PST file at once.
- Advanced filter for selective email address extraction.
- Supports PST files of all Outlook versions.
- Select single or multiple folders for extraction.
- Choose a particular field for email address extraction.
Final Words
In this post, we have discussed two easiest solutions to extract email addresses from PST file. Both solutions are 100% workable. You can choose anyone according to your needs. However, using an automated solution, you can directly export all email addresses from PST file without Outlook. Download this free PST email address extractor and explore its work performance.