If you are Google Workspace email service user and want to convert your emails into PST format then this article is for you. In this post, we are going to discuss how to export Google Workspace email to PST file. Here, we are going to share two workable solutions for Google Workspace to PST conversion.
Google Workspace is a suite of cloud-based productivity and collaboration tools developed by Google. It was formerly known as G Suite until it was rebranded in October 2020. Google Workspace is designed to help individuals, teams, and organizations be more productive, efficient, and collaborative in their work. Google Workspace includes Gmail, Google Drive, Google Meet, Google Calendar, Google Chat, and many other services. On the other hand, PST files are a proprietary file format used by Microsoft Outlook to store email, contacts, and other data. Sometimes users need to export Google Workspace email to PST file due to many reasons.
However, Exporting emails to PST provides an additional backup of your critical data. Having a local copy ensures that you have redundancy in case of any accidental data loss, data corruption, or Google Workspace service outages. If you convert Google Workspace emails to PST then you can access your emails even when you are offline or in areas with limited internet connectivity. If you want to switch from Google Workspace to another email platform that supports PST, exporting emails to PST allows for a smooth migration of your historical data.
Hence, there are multiple reasons why users need to save Google Workspace emails in PST file format. So, here, we will provide two ways for exporting emails in PST format. One is an automated solution that can directly convert Google Workspace email to PST file and the other one is a manual solution in which MS Outlook is used to complete the process. Let’s start
Method 1. How to Export Google Workspace Email to PST Instantly?
Check out Xtraxtor Google Workspace Backup Tool to convert your emails to PST file format. The software can export Google Workspace emails to various file formats such as PST, EML, MBOX, PDF, TXT, HTML, and 10+ file formats. There are various advanced filter options that enable you to convert selected emails into PST file.
Apart from this, the tool can export Google Workspace email to many accounts like Office 365, Yahoo Mail, Zoho Mail, Hotmail, etc. Its simple interface helps users to export Google Workspace email to PST without any external guidance. Download its free demo version that allows you to export the first 25 emails per folder.
Step-by-Step Guide to Save Google Workspace Email to PST with Attachments
Step 1. Launch Xtraxtor Email Backup Tool on your Windows PC.
Step 2. After that, click on Open >> Email Accounts >> Add Account.
Step 3. Enter Google Workspace account credentials and press Add button.
Step 4. Here, you can view all emails from your account before exporting them to PST.
Step 5. After that, Go to Export section and select PST from the given options..
Step 6. Select the Google Workspace Email Folders to Convert them to PST.
Step 7. Apply the Advanced Filter options from the Filter option tab to export any specfic emails.
Step 8. Browse the location to save exported file and then hit on the Save button to start the conversion process.
The process is complete! Hence, you can easily export Google Workspace email to PST file format in a few simple clicks.
Why Choose Xtraxtor Software Over Manual Solution?
There are various advanced features in software that make it better than manual approach. Some of them are-
- Direct Conversion: The software is a stand-alone utility which means you do not need to install Outlook or nay other application to save Google Workspace email in PST file format.
- Batch Mode- With this Tool, you can export complete mailboxes from Google Workspace to PST at a single go. If you need to convert unlimited emails then it saves your time and effort to complete the process.
- Export Google Workspace Email to Various File Format: The tool not only convert Google Workspace email to PST but also convert them to EML, MBOX, PDF, TXT, MSG, HTML, etc.
- Advanced Filter Options- The software provides various filter options such as to, from, date, time, cc, bcc, etc. to export selective emails. If you do not want to export all emails then filters help you to save deleted emails.
- Retains Folder Hierarchy- With this utility you do not worry about the structure of emails. It saves emails in their original format. All folders and subfolders also remain in their original structure in which they were in Google Workspace.
- Preview Option- When you add your Google Workspace account in the software then it loads all emails from your account to the software interface. Here, you can view and select the emails before the exporting process.
- Dedicated Customer Service- The best thing about this tool is that the customer service team is available 24 * 7 hours to answer your queries. If you have any doubts related to the product then you can contact the support team. They resolve your problem as soon as possible.
Read More: How to Export PST from Office 365 Admin Center?
Method 2. How to Convert Google Workspace Email to PST Manually?
You can manually export PST from Google Workspace with Outlook. Add your Google Workspace account in Outlook and export emails to PST file. Follow the below-given steps to export Google Workspace email to PST file-
Step 1. Open MS Outlook on your system.
Step 2. Now, click on File >> Add Account to configure Google Workspace account with Outlook.
Step 3. Enter your Google Workspace login details and Click on Connect button.
Step 4. After adding the Google Workspace account, restart the Outlook application and Click on File >> Open & Export >> Import/Export.
Step 5. Now, Choose Export to a File and press the Next button.
Step 6. Select Outlook Data File (.pst) and click on Next.
Step 7. After that, Select the folders and subfolders of Google Workspace emails to export them to PST file.
Step 7. Browse the destination location to save resultant file and then click on the Finish button.
Hence, you can manually export Google Workspace email to PST file.
Drawbacks of the Manual Approach
- There is no email filter option available to export only required emails.
- It is a lengthy and time-consuming process.
- There are some complicated steps in configuration. So users must have in-depth technical knowledge to save Google Workspace emails in PST file using this method.
- MS Outlook must be installed on your system. If Outlook import export option is greyed out then you can not export PST from Google Workspace with Outlook.
Summing Up
In this post, we have discussed the top 2 methods to convert Google Workspace email to PST file. You can manually export Google Workspace email to PST file but if you face any issues with it then you can use the above-suggested tool. The software is able to save emails from Google Workspace to PST file in bulk without losing any single bit of data.