If you want to export Office 365 to MBOX format, this guide will help you do it step by step. You’ll learn both free and professional methods to convert Microsoft 365 emails into MBOX file with attachments, without losing data.
This article is useful if you want to:
- Access Office 365 emails in Thunderbird or Apple Mail
- Create an offline backup in MBOX format
- Migrate from Office 365 to an MBOX-supported email client
- Export selective emails instead of the full mailbox
Let’s first understand why users need this conversion.
There are two practical ways to export Microsoft 365 emails to MBOX:
- Professional method (Recommended) – Fast, secure, and scalable
- Manual method (Free) – Time-consuming and limited
How to Export Office 365 Emails to MBOX File?
You can manually convert Office 365 email to MBOX using the Mozilla Thunderbird email client. First of all, you need to configure Office 365 account with Thunderbird. After configuration, you can export Office 365 mailboxes to MBOX format using the Import/Export Plugin.
Follow the steps to save Office 365 email to MBOX file manually-
- Launch the Thunderbird email client on your system.
- If you install it for the first time, then create an account.
- Otherwise, click on the Add Account option.
- If you have already installed Thunderbird, then go to the Email option.
- After that, enter the following details in the respective field.
- Once you fill in all details, click on the Configure manually button.
- Now, enter the following details in the respective field.
- Once you fill it out successfully, hit the Done button.
- Now, Thunderbird will test; it takes some time.
- Once it returns to the main window, click on the Email option to view Office 365 emails.
- After that, install ImportExportTools NG.
- And then go to the Tools >> Add-ons in the Theme in Thunderbird to add ImportExportTools NG in Thunderbird.
- Choose the Add-on and click on the Add to Thunderbird button.
- Once installation is complete, restart the Thunderbird application.
- After that, right-click on the Office 365 email messages and select ImportExportTools NG and then choose to Save email message in MBOX format.
Hence, you can manually export Office 365 emails to MBOX file format.
How to Export Office 365 to MBOX File Automatically?
If you want a safe, direct, and hassle-free solution, Xtraxtor is the most efficient option. It allows you to export entire Office 365 mailboxes or selected emails to MBOX format in just a few clicks.
Why This Method Works Best
- No need to install Thunderbird
- Supports bulk export
- Preserves folder structure and attachments
- Ideal for business and large mailboxes
Download the demo version of the tool and analyse its working process.
Steps to Export Office 365 to MBOX File
- Run the software, click on the Open tab at the top.
- After that, go to Email Accounts and select Add Account option to add Office 365 account.
- Now, enter your Office 365 Email Address and Password, and then click on the Add button.
- Here you can view your Office 365 emails before exporting them.
- After that, go to Export and choose MBOX file format from the given options.
- Choose the Office 365 email folders and subfolders that you want to save in MBOX format.
- Apply the Filter options to export only selected emails from Office 365 to MBOX file.
- Click on Browse to set the destination location and hit the Save button.
The process is complete! Hence, you can easily perform the Office 365 to MBOX conversion process in a few simple steps.
Why Choose Xtraxtor Software over a Manual Solution?
The software has many advantages that make it unique. There are several reasons to choose Xtraxtor Office 365 backup tool to export Office 365 to MBOX file over manual, which are given below-
- Direct Export Office 365 Emails: The tool can directly convert Office 365 to MBOX in a simple five clicks without installing any external application.
- Export Emails in Bulk: Using this utility, you can convert a complete mailbox at once without losing a single bit of data. It saves your time and effort to export multiple emails from Office 365 to MBOX file format.
- Selective Conversion: The software has many advanced filter options, such as to, from, date, time, cc, bcc, etc. These filters help you to export only necessary emails from Office 365 to MBOX format.
- Support Multiple Formats: With this application, you can export Office 365 email to PST, MBOX, EML, HTML, PDF, CSV, ICS, and many more file formats.
- Cloud to Cloud Migration: The software is able to migrate email from Office 365 to Gmail, Yahoo Mail, Zoho Mail, AOL Mail, Hotmail, and many more email accounts.
- Preserves Key Attributes: The tool is designed to retain all the key elements of the email message, such as cc, bcc, header, body, attachments, etc. It maintains the original structure of emails during the exporting process.
- User-Friendly Interface: The interface of this utility is very simple and easy to use. Any novice user can easily export Office 365 to MBOX file format without any external guidance.
- Support Windows OS: Xtraxtor software supports all the latest and old versions of Windows Operating Systems, including Windows 11.
Frequently Asked Questions
Q1. Can this software convert Office 365 email to MBOX in bulk?
Ans. Yes, the software is able to convert unlimited emails from Office 365 to MBOX at once.
Q2. Can I use this application on my Windows XP system?
Ans. Yes, the software is compatible with all versions of Windows OS.
Q3. I want to export only necessary emails from Office 365. Can I do it?
Ans. Yes, using filters, you can easily save only selected emails.
Conclusion
In this post, we explained how to export Office 365 to MBOX using both manual and automated methods. While the manual method is an option, it comes with certain limitations. To avoid complications, experts suggest using a professional tool for a smooth and hassle-free conversion. The recommended software allows you to directly convert emails from Office 365 to MBOX.
You can try the demo version, and if you have any questions, the support team is available 24/7 to assist you.