How to Backup Outlook.com Emails to PC?

Summary: Email backup is a necessary task for both professional and personal users. Virus infections, service or internet outages in such cases, backing up your data is your only option. In this article we are going to discuss two effective methods to backup Outlook.com emails to PC. If you want to save your emails from Outlook OWA then read the complete article and download Outlook.com emails with attachments without any hassle. 

Outlook.com is a web-based personal information manager application introduced by Microsoft. It integrates email, contacts, tasks, and calendaring service for its users. It is the first webmail email service started in 1996 as Hotmail. Microsoft acquired Hotmail in 1997. In 2012 it was replaced by Outlook.com.

Table of Content

1. Reasons to Backup Outlook.com Emails
2. Ways to Save Emails from Outlook.com
3. Manual Solution to Download Outlook.com emails
4. Limitations of Manual Approach
5. Backup Outlook.com Emails using Xtraxtor Email Backup Wizard
6. Why Choose Xtraxtor Software over Manual Solution
7. FAQ
8. Summary

Some User Queries:

Is it possible to backup emails from Outlook.com to PC? 

How do I save Outlook webmail emails to my Computer?

Do I need to backup Outlook.com emails?

These are common queries asked by many Outlook.com users. So, here we will provide effective techniques to save emails from Outklook.com to Hard Drive. But before proceeding on to techniques we consider the reasons to export Outlook.com emails.

Why do Users Need to Backup Outlook.com Emails to PC?

There are a number of benefits to storing Outlook.com emails on PC/Computer/Hard Drive etc. which are given below-

• If your email account is hacked, you will lose all of your important emails from OWA. In that case if you have a backup file then you can restore data from it.
• Internet issues play an important role in the inaccessibility of the cloud emails. To prevent this situation, backup emails from Outlook.com is necessary.
• If you want to migrate your mailbox data on another email platform then the backup copy will come handy. You can easily export emails from local copy.

Ways to Save Emails from Outlook.com to Hard Drive

For any email user with lots who has a thousand emails from friends, acquaintances, and coworkers this would be mostly the frequently asked query. There are two different ways of exporting OWA emails to the Computer. 

#1. Manual Solution using Outlook

#2. Automated Solution

Method 1: How to Download Outlook.com Emails to Computer Manually?

In the manual solution, you need to add an Outlook.com account in desktop email client as Outlook. By doing this, you can download emails from Outlook.com to your system. Follow the below given steps to save Outlook.com emails locally-

Step 1. Launch MS Outlook email client on your system and click on File tab.

Step 2. Now, Click on Info >> Add Account to add Outlook.com account with Outlook.

Step 3. After the configuration restarts the Outlook application and again click on File >> Open & Export >> Import/Export option.

Step 4. Select Export to a file option and hit on Next button.

Step 5. Choose Outlook Data File (.pst) and click on Next.

Step 6. Select Outlook.com email folders that you want to export locally.

Step 7. Browse the destination location and click on the Finish button.

Done! Hence, you can manually backup Outlook.com emails to PC. 

Limitations of Manual Approach

There are several drawbacks of this method which are given below-

• Required lots of time and effort to export OWA emails to Hard Drive.
• No Email filter feature is available to backup selective emails.
• In Case Import/Export option is greyed out in Outlook then you cannot download emails from Outlook.com to Computer.

Method 2: How to Backup Outlook.com Emails to PC Effortlessly?

To avoid all these limitations of the above mentioned manual solution you can use Xtraxtor Email Backup Wizard to archive Outlook.com emails without any hassle. The software can directly save Outlook webmail emails to system with complete accuracy in a few simple 5 steps.

Step 1. Launch this software on your system.

Step 2. Click on Open >> Email Accounts.

Step 3. Enter Outlook.com credentials and press Add button.

Step 4. Click on Export and select any file format from given list.

Step 5. Set the Destination location and then click on Save button. 

Apart from this, the software provides various options to backup selective emails. The simplified user interface helps beginners to export Outlook.com emails without facing any complications. Download its free version and take backup Outlook.com emails in a simple manner.

Why Choose Xtraxtor Software over Manual Solution?

Xtraxtor Email Backup Wizard has many advantages that help you to easily save emails from Outlook.com to PC/Computer/Hard Drive. Some of them are-

• Xtraxtor software downloads all emails directly from OWA to your system. So, it saves your time and effort to backup large mailbox data.
• The tool preserves 100% data integrity throughout the backup process. It does not lose a single bit of data during the backup process.
• It provides various saving options such as PST, MBOX, PDF, HTML, EML etc. to export emails from Outlook.com.
• With this application, you can download emails from other email accounts. The tool can backup Yahoo Mail, Gmail, Office 365, Zoho Mail etc.
• The software is able to retains the original structure of Outlook.com emails during the process. It also maintains the folder and subfolder hierarchy.
• When you add your account in software then it loads all data in software panel to view and select the emails for backup.
• You can run this utility on any Windows based system. It supports Win 11, 10, Vista, XP and all previous versions.

Working Steps to Export Outlook.com Emails to PC Are as Follows;

Step 1. Launch Xtraxtor software on your system.

Step 2. Now, Click on Open >> Email Accounts >> Add Account.

Step 3. Enter the Outlook.com credentials and press Add button.

Step 4. Here you can view your emails before backing up.

Step 5. After that, click on Export and select any file format in which you want to save your emails.

Step 6. Choose the email folders that you want to export.

Step 7. Apply the filter options to backup selective emails.

Step 8. Browse the location to save Outlook.com emails and then click on Save button.

Done! Hence you can easily backup emails from Outlook.com to Computer in a few simple clicks.

Frequently Asked Questions- How to Backup Outlook.com Emails

Can I Install this Software on my Windows 11 Computer?

Yes, you can install this utility on any Windows based system. It supports all latest and old versions of Win OS.

Does this solution keep the original structure of my emails?

Yes, this software is able to maintain the original hierarchy of emails during the backup process.

Can I save Outlook.com emails to my Computer in PDF format with this software?

Yes, Using this tool you can export Outlook.com emails to PDF, HTML, PST, MBOX and 20+ more file formats.

Summary

In the above post we have discussed how to backup Outlook.com emails to PC. Here, a manual solution is explained with procedure and a professional tool is introduced to eliminate the limitations of manual solution. However, the suggested tool is able to directly save Outlook webmail emails to Hard Drive without losing any single bit of data.