Overview: How to migrate emails from Rackspace to Office 365? Are you looking for the same query then you are at the right destination. After covering this entire article, you will be able to export Rackspace emails to Office 365 easily.
Migrate Emails from Rackspace to Office 365 is a smart move for businesses looking to improve communication and productivity. This migration involves transferring important data and services from Rackspace to Microsoft’s suite of tools, like email, storage, and collaboration apps. Whether you’re considering the move or already in progress, it’s important to understand the process and best practices to ensure a smooth transition.
Rackspace is a popular multi cloud service provider. It offers various services like hosting, email services, cloud development and other services. Rackspace provides 25 GB storage. Recently, It was hit by ransomware that affects its email services. So, most of the Rackspace users start migrating from Rackspace to other email platforms.
On the other hand, Office 365 is a cloud based service offered by Microsoft. Using Office 365, users can access various services like Outlook.com, Exchange Online, SharePoint Online, Skype for business purposes etc. Users can access its services from anywhere. However, there has been increasing the trend to migrate emails from Rackspace to Office 365 due to its various features. So, in this article we will discuss the techniques to import Rackspace emails to Office 365.
How to transfer Emails from Rackspace to Office 365?
There are two ways to export Rackspace emails to Office 365.
#1. Manual Solution
#2. Professional Solution
First, we discuss the manual solution and then the professional technique.
Method 1: Manual Way to Migrate Emails from Rackspace to Office 365
You can manually move Rackspace emails to Office 365 using the Outlook application. You need to add both Rackspace email account and Office 365 in MS Outlook. After that, you can export Rackspace emails to PST and then import exported PST file to Office 365. Hence, this method works in four phases to transfer emails from Rackspace to Office 365.
Phase 1. Configure Rackspace with MS Outlook
Follow the given steps to add Rackspace account in Outlook-
Step 1. Launch Outlook and click on the File tab.
Step 2. Now, Click on the Add Account button.
Step 3. Select the Manual setup or additional server types option and click on Next.
Step 4. After that, Choose POP or IMAP and click on Next.
Step 5. Fill out the following information:
Your Name: Your full name,
Email Address: Rackspace email address,
Account Type: POP3 or IMAP,
Incoming mail server: mail.yourdomain.com,
Outgoing mail server: mail.yourdomain.com,
User Name: Your email address,
Password: Your email password
and then click on the More Settings button.
Step 6. Go to the Outgoing Server tab and check the box that says My outgoing server (SMTP) requires authentication.
Step 7. Now click on to the Advanced tab and set the following settings:
Incoming server (POP3 or IMAP): 995 or 993 & Outgoing server (SMTP): 465 or 587
Use the following type of encrypted connection: SSL/TLS
Step 8. Click on OK to close the Internet Email Settings window.
Step 9: Click “Test Account Settings,” then “Next” and “Finish” if successful.
Hence, Your Rackspace account is added in Outlook. Now, convert Rackspace emails to Outlook PST format.
Step 2. Export Rackspace Emails to PST Format from Outlook
Step 1. First of all, restart the Outlook application and check saved Rackspace emails. And then Go to the File tab.
Step 2. Now, navigate to Open & Export >> Import/Export option.
Step 3. After that, select the Export to a file option in Import and Export wizard and click on the Next button.
Step 4. Select Outlook data file(.pst) and tap on the Next button.
Step 5. Choose the Rackspace emails that you need to move into Office 365.
Step 6. Browse the destination location to save the resultant data file and press Finish button.
Now, you can see that your Rackspace emails have been successfully saved into PST file format.
Step 3. Add Office 365 in Outlook
Step 1. After completing the third step, Go to the File tab in menu.
Step 2. Now, click on Info >> Add Account option.
Step 3. Enter the Email Address of Office 365 and Press Connect button.
Step 4. After that, Select the Account Type as Office 365.
Step 5. Enter the Password of Office 365 account and click on Connect.
Step 6. If the account is set properly then you will get a success notification.
Your Office 365 account is added in Outlook. Now, proceed in the further step to transfer Rackspace emails to Office 365.
Step 4. Import Exported PST File into Office 365
Step 1. Now, Click on File >> Open & Export >> Import/Export.
Step 2. Then, Choose Import from Another Program or File option and press Next.
Step 3. After that, Select Outlook Data File (.pst) and click on Next.
Step 4. Click on Browse to locate the PST file. Select the exported PST file and hit Next.
Step 5: Select “Import items into the same folder in” and click “Finish.”
The process is finished. Hence, you can transfer emails from Rackspace to Office 365.
Loopholes of Manual Solution
- This is such a lengthy and time consuming process.
- Method contains some technical steps. Non-technical users face difficulty to perform the process.
- In case, Outlook import export option is greyed out then you can not migrate emails from Rackspace to Office 365 using this approach.
In this section we saw that the manual method takes a lot of time to complete the process and Outlook must be installed on your device. So, we use an automated solution to directly export Rackspace emails to Office 365.
Method 2: How to Transfer Emails from Rackspace to Office 365?
Download and Run Xtraxtor software on your Windows system that is a perfect tool to migrate Rackspace email to Office 365. The software can directly transfer Rackspace emails to Office 365 without losing any single bit of data. Using this tool, you can export only necessary emails.
In addition, using this tool, you can migrate Rackspace email to Gmail or other cloud based services. The best thing about this tool is that you do not require to install any other application to perform the process. The simplified interface helps beginners to transfer emails from Rackspace to Office 366 without any complications. Download the free demo version of this tool and check how it works so easily.
Follow the Given Steps to Export Rackspace Emails to Office 365
Step 1. Download and Run Xtraxtor Email Backup Tool on your system.
Step 2. After that, Click on Open >> Email Accounts >> Add Account.
Step 3. Enter the credentials of Rackspace account and click on Add button.
Step 4. Thereafter, Go to Export and select Office 365 from the given options.
Step 5. Enter the email address and password (use app password) of Office 365 account and click on Save button to start the process.
Done! Now, open Office 365 account and check the Rackspace emails. Hence, using this tool you can easily transfer emails from Rackspace to Office 365 in a few simple click.
Advantage of Professional Tool
- Tool can directly move Rackspace emails to Office 365 in simple five steps.
- Using this tool, you can export Rackspace emails to PST, MBOX and 20+ file formats.
- Provides advanced filter options such as to, from, cc, bcc, subject etc. to transfer selected emails.
- Preview options to view Rackspace emails before the exporting process.
- Tool does not modify the original structure of emails during migration process.
- Do not require to install any other applications to perform the process.
- Compatible with all latest and old versions of Windows OS.
Conclusion
Migration from one platform to another is not an easy task. Sometimes, users need to transfer emails from Rackspace to Office 365. So, in this post we have discussed the effective techniques to export Rackspace emails to Office 365. You can choose any method that is suitable for you. But, using the above suggested tool, you can directly transfer Rackspace emails to Office 365 in a simple manner. There is no chance of data loss.